Job Summary:
The Accounting Services Accounting Technician III plays a key role in the generation of cash flow for Sponsored Programs, State, and all Auxiliaries by ensuring that customers/agencies are properly billed for project expenditures. This position is also essential in providing work direction for sponsored projects, auxiliary and state resources, guiding campus departments on project and fund management, maintaining financial integrity through sound accounting practices.
Responsibilities include, but are not limited to:
Billing/Accounts Receivable
- Generate Sponsored Projects post-award invoices to awarding agencies in accordance with the awarded agreement’s terms and conditions, for cost-reimbursable, fixed-price/rate awards, and agency cash drawdowns.
- Compile supporting documents from internal sources to accompany the invoice charges.
- Interpret billing requirements on grant contracts and maintain billing cycle schedules and deadlines.
- Assist in gathering financial data or reports in the preparation of Sponsored Programs financial desk audit and year-end audit.
- Work with Sponsored Program Administration (SPA), campus departments and agencies to ensure that correct amounts are billed in a timely manner.
- Process invoice requests for State and Auxiliaries. Record inter-unit journal entries for billing and payment between State and Auxiliaries. Review chart field data for accuracy and completeness before posting to general ledger.
- Follow up with customers on past due accounts. Address any billing discrepancies and respond to customer inquiries.
- Exercise considerable judgment, initiative, and independence to achieve results including resolving difficult and unusual problems. Interpret and apply grant, Auxiliary and University rules, and regulations; maintain accounting records for funds and projects; investigate and resolve errors and discrepancies.
Accounting Services
- Compile and send out sponsored project closeout reminders and project statements. Reconcile sponsored project general ledger accounts (budget, actuals, and encumbrances).
- Prepare sponsored project financial reports as part of agency requirements. Research and address inquiries relating to sponsored programs financial transactions. Resolve any discrepancies, prepare correcting journal entries as needed.
- Ensure that the grants/funds that ended are closed without residual balances and inactivated in the system.
- Review open sponsored project purchase orders/encumbrances and cleanup as needed.
- Prepare and post budget loads, adjustments, cost transfers, and other journal entry requests.
- Assist with processing requests for chargebacks, transfer of expenses/revenues/funds in accordance with Auxiliary, CSU, and University guidelines. Create and post journal entries for State and Auxiliaries.
- Reconcile account balances and clear reconciling items. Perform duties for Month-end, quarter-end and year-end close. Create and maintain reports/tables that require calculations, and advanced functions. Resolve chart field combination errors.
- Provide guidance based on established university policies and procedures, including extensive interpretation to campus departments for campus departments on general ledger transactions, fund, and project management.
- Other classification related duties as assigned by Associate Controller and University Controller.
Minimum Qualifications: Required Education and Experience
- Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
- Experience: Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Required Qualifications
- Knowledge: Comprehensive knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices; and basic knowledge of Generally Accepted Accounting Principles (GAAP).
- Abilities: Ability to interpret and apply a wide variety of written rules and regulations; maintain accounting records for funds, programs, or activities involving multiple transactions; compile, verify, and reconcile financial data; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of record management systems, such as student accounting, cashiering and student financial aid; investigate and resolve errors and discrepancies; and read and interpret computer generated reports.
Preferred Qualifications
- CSU or Auxiliary accounting and reporting experience.
- Knowledge of Sponsored Programs processes.
Compensation and Benefits:
Anticipated Hiring Range: $4,375 - $4,750 per month
Classification Salary Range: $3,968 - $6,964 per month
The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Non-Exempt/Temporary (up to one year with the possibility of further renewal)
Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
Staff: The application deadline is: May 8, 2024.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act