**SFSU Internal Applicants Only**
Working Title
Senior Administrative Coordinator
SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.
San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.
The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Department
Alumni Relations Engagement & Annual Giving
Appointment Type
This is a one-year probationary position.
Time Base
Full Time (1.0)
Work Schedule
Monday through Friday, from 8:00 a.m. to 5:00 p.m
Anticipated Hiring Range
$5,195.00 - $5,736.00 Per Month ($62,340.00 - $68,832.00 Annually)
Salary is commensurate with experience.
Position Summary
The Senior Admin Coordinator is responsible for working with the Associate Vice President of Alumni Relations & University Engagement and the Director of Annual giving to develop and implement initiatives to identify, cultivate, and solicit prospective donors to ensure a strong base of ongoing financial support for the University from individuals, alumni, and our general community. The Senior Admin Coordinator supports the Annual Giving and Alumni Relations teams by coordinating event details and sponsorship fulfillment. The coordinator will support gift processing, maintain donor records, and assist with donor relations as related to Alumni Relations, Annual Giving and the University as a whole.
Position Information
Alumni/Donor Engagement and Annual Giving Support
- Under the direction of the Director of Annual Giving, execute coordinated communication and solicitation strategies involving email, direct mail, phone and social media all focused on increasing baseline levels of annual support for the University.
- Contribute to the creation of a strategic plan for the annual fund, including direct marketing strategies, solicitation schedules, and direct reach outs.
- Partner with the Annual Giving, Alumni Relations and Events to create messages, themes, and materials for Annual Giving, University Events and Alumni Relations that are in compliance with the SF State’s brand.
- Participate in Alumni Relations’ efforts and activities to creating meaningful engagement and giving opportunities for Alumni.
- Lead communication, answer questions, and help assist student groups with Giving Day with their promotion, page creation and publishing, adhering to guidelines, etc.
- Serve as a primary contact for alumni and donor inquiries related to annual giving and stewardship, route inquiries as appropriate. Answer questions and respond to needs in a timely manner.
- Create Alumni Association membership materials and send to alumni members in a timely manner. This included facilitating forwarding email addresses for Alumni Association members by working with IT.
- Manage the Scoreboard Message sales program as part of the Commencement ceremony held annually at Oracle Park. Donations to this program fall within the scope of Annual Giving.
Event/Project Coordination
- Help planning for events by utilizing Blackbaud donor software to create event registrations, track guest lists, and maintain key information related to guests.
- Occasionally help prepare event materials such as programs, signs, banners, apparel and other event related items.
- Lead project coordination for annual giving projects between departments, including proof steps for courtesy review, when applicable, and update project management software for campaign readiness.
- Utilizing GiveCampus (or similar) create “Giving Day” donation pages.
Reporting and Data Analysis
- Assist the Director of Annual Giving with data and reporting, including generating and analyzing campaign performance, end of fiscal year summaries, and audience segmentation metrics, to support data-driven decision making.
- Enter, evaluate, and report data for the ongoing evaluation of annual fund programs using Blackbaud.
- Utilize LiveAlumni to analyze Alumni statistics.
- Under the direction of the Director of Annual Giving create a post-Giving Day report analyzing year over year statistics.
- Help to pull data required for the annual DonorCentrics evaluation of the SFSU Annual Giving Program.
Administrative
- Coordinate the purchasing activities and oversee the accounts payable transactions to ensure invoices are paid and claims are reimbursed.
- Serve as a liaison with vendors, including working cooperatively with other departments to ensure the contracts are executed promptly and the required documentations for special events are filed properly.
- Provide assistance on scheduling, calendaring and making travel arrangements.
Other duties as assigned
Minimum Qualifications
- Working knowledge and understanding of advancement principles and current best practices.
- Demonstrates competence in independently applying judgment to resolve non-standard problems and issues. Includes interpretation of applicable regulations, standards, and guidelines.
- Strong analytical and organizational skills to plan, organize, prioritize, and ensure the successful completion of fundraising campaigns or events within time and budget constraints.
- Strong communications and interpersonal skills to effectively coordinate multiple stakeholder relationships and guide the development of appropriate fundraising and promotional materials.
- Ability to effectively lead and train others.
- Knowledge of event planning, fundraising, budgeting, and accounting principles and processes.
- Proficiency in using advancement or donor management software and financial systems.
Preferred Qualifications
- Capability to work both independently and within a team.
- Ability to think creatively with openness to new ideas and their implementation.
- Ability to manage multiple projects, demonstrate a high level of energy, operate in an organized manner, and have a reputation for accepting and meeting challenges.
- Minimum 2 years of experience in higher education annual giving.
- Demonstrated ability to work effectively with individuals from diverse communities and cultures.
- An appreciation for and ability to articulate the values of the University.
Environmental/Physical/Special
Be available to attend University and Alumni events including occasional nights and weekends.
Pre-Employment Requirements
This position requires the successful completion of a background check.
Eligibility to Work
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.
Benefits
Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.
CSUEU Position (For CSUEU Positions Only)
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.
Additional Information
**SFSU Internal Applicants Only**
SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).
Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.
CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.
The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
