Job Summary

Moss Landing Marine Laboratories (MLML) is seeking a Senior Manager of Business and Operations to join our tight knit dynamic team! Located in Moss Landing, at the heart of the Monterey Bay, MLML empowers marine scientists through hands-on, interdisciplinary training and research. Reporting to the Executive Director of Moss Landing Marine Laboratories, the Senior Manager of Business and Operations provides high-level oversight of budgets, personnel, and operations across multiple funding sources, including state, research foundation, and auxiliary funds. The role works closely with the College of Science and SJSU main campus partners to optimize resources and support strategic initiatives.

Key Responsibilities

• Oversee and manage MLML budgets across multiple funding sources
• Conduct financial analysis, forecasting, and reporting
• Ensure compliance with CSU and SJSU financial policies
• Manage daily operations to support faculty, staff, and students
• Improve workflows and implement process improvements
• Coordinate facilities, space utilization, and special events
• Supervise staff and manage personnel processes
• Lead hiring, onboarding, and performance management
• Serve as liaison with University Personnel and foundations

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Ability to communicate effectively with a diverse community of faculty, staff, students, and external stakeholders
• Ability to read, analyze, and interpret technical concepts, reports, and legal documents
• Ability to think strategically and support the MLML Executive Director in recommending policy or procedural decisions
• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form
• Ability to develop, recommend, and implement improvements to fiscal and personnel processes
• Ability to maintain relationships with customers, solicit feedback, and improve services and workflow efficiency
• Ability to prepare and present analysis of budget, enrollment, planning, and related data
• Ability to initiate and implement plans to solve problems in complex situations with limited standardization
• Ability to work cooperatively as a member of the MLML management team with Dean’s office leadership to achieve agreed upon goals and objectives
• Ability to recommend initiatives and changes to improve quality and services for MLML and the college
• Ability to develop, communicate, and maintain guidelines and procedures to support the functions of MLML and the college, while operating as part of a team
• Ability to think strategically and support leadership in policy and procedural decisions
• Ability to train staff on processes related to budget, personnel, facilities, and operations
• Ability to prepare reports, track progress, and ensure accuracy and timeliness of operations
• Ability to document financial reporting policies and procedures
• Ability to plan trainings and monitor staff performance

Required Qualifications

• Bachelor's degree
• Three (3) years of manager experience
• Experience with Google Suite and Microsoft Office Suite
• Four (4) years of budget experience including budget projections and analysis

Preferred Qualifications

• Post-Baccalaureate
• Five (5) years of manager experience
• Experience with SJSU financial systems or similar (PeopleSoft, data warehouse, CHRS, etc.)

Compensation

Classification: Administrator II
Anticipated Hiring Range: $8,500/month - $9,000/month
CSU Salary Range: $5,053/month - $16,221/month

The final hiring salary will be commensurate with experience.

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: May 4, 2026 through May 25, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.