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Position Responsibilities:
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- Maintain calendars, make travel arrangements, and update pending commitments and appointments for school administration.
- Compile and submit the list of facility work orders for submission and follow up with the University Facilities department.
- Initiates and follows through on all aspects of Purchasing for the school - submitting invoices and following up with YU’s Purchasing and Accounts Payable departments to ensure payments are made in a timely manner.
- Ensure that the school leadership receives the administrative support required to meet their commitments and responsibilities.
- Engages with parents and students over the phone, in person, and via email. Creates a welcoming office environment.
- This position will liaise with various internal departments and may be required to have frequent external contact.
- May be required to coordinate work assignments and assess the work of assigned staff.
- Serve as the primary point of initial contact on any matter.
- Independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
- Assist supervisor(s) with administrative requirements.
- Support special projects/programs, some of which may have a University-wide impact.
- Maintain office correspondence and reply to inquiries.
- Available for all ad hoc requests including but not limited to processing reimbursements and assisting the main office.
- Meet and manage deliveries to the school.
- Maintain coffee station and student canteen fridge.
Clerical Office Responsibilities:
- Printing for Faculty
- Mail merges for admissions and other projects
- Daily busing logistics
- Student canteen billing
- Office supplies and inventory
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Skills & Competencies:
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- Must possess strong knowledge of Google Suite and Microsoft Word, Excel, and PowerPoint. May use other Microsoft programs as assigned.
- Must demonstrate good judgment, initiative, and attention to detail.
- Must be able to effectively track time and resources to prioritize own work assignments.
- Must possess strong customer service, communication, and organizational skills.
- May be required to work independently and produce quality work from conception to completion on assigned projects.
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About Us:
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Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.
We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan, and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do, and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross-section of people from diverse backgrounds working and studying together.
The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks of paid vacation each year and have access to a shuttle to nearby subway locations.
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Equal Employment Opportunity:
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Yeshiva University is an equal-opportunity employer committed to hiring minorities, women, individuals with disabilities, and protected veterans.
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