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Position Summary:
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The Administrative Coordinator provides essential administrative support to the University Libraries, a department operating across two campuses. This role serves as a central point of contact for students, staff, faculty, and visitors, and supports library operations, communications, events, human resources processes, and facilities coordination. The Administrative Coordinator reports to the Director of University Libraries.
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Position Responsibilities:
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Administrative / Departmental Support
- Greet and direct students, faculty, staff, and visitors to public-facing library service points.
- Upload and manage library-related academic, personnel, or administrative files in the Banner Document Management System and other internal systems.
- Run reports for the Director of University Libraries and other department leadership, including usage statistics, staffing data, and instruction metrics.
- Assist with academic calendar–related projects, including library instruction scheduling and finals-week support planning.
- Coordinate and schedule library events, meetings, workshops, and guest speakers, including room reservations, catering orders, RSVP management, preparation of materials, and processing reimbursement forms.
- Oversee procurement processes, including ordering supplies, managing invoices, and vendor communication.
HR / Payroll Support
- Support the hiring process by submitting requests for new and replacement positions.
- Submit and track Human Resources employment changes in electronic systems.
- Create and maintain spreadsheets tracking hiring status and employment records for library staff and student employees.
- Oversee onboarding and hiring of student employees.
- Verify student hours in the timekeeping system for biweekly payroll processing.
Campus Management, Facilities, and ITS Coordination
- Request and coordinate rooms and shared spaces for library events, instruction sessions, and meetings.
- Support library facilities operations, including coordination of maintenance, repairs, furniture, and supply needs.
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Experience & Educational Background:
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- Associate degree required.
- Minimum of 1–2 years of administrative or office experience.
- High level of proficiency in Microsoft Office applications.
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Skills & Competencies:
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- Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
- Effective oral and written communication skills, with the ability to interact professionally with students, faculty, staff, and external contacts.
- Ability to work occasional flexible hours to support library events and programs.
- Demonstrated ability to handle confidential information with discretion and professionalism.
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Application Instructions:
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To apply, please submit a resume and cover letter. All application materials must be uploaded through the Yeshiva University employment portal.
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Salary Range:
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$32.97 - $37.36 per hour
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About Us:
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Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.
As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community—students, faculty, staff, alumni, and friends—are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.
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Equal Employment Opportunity:
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Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.
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