Jobs

This position is a grade 16 with a minimum of $66,075 and a mid-point of $88,100. Salary offer will be commensurate with the education/experience, in alignment with the College’s compensation philosophy, and the current CBA, if applicable.

An employee in this classification performs work of moderate difficulty by overseeing the day-to-day operations of the Student Accounts Office. Work is distinguished by the responsibility to develop and implement administrative, accounting, and internal control procedures applicable to Bursar operations. Direction is received by the assigned manager

1. Bachelor's degree in Accounting, Finance, Business or other related degree is required with a minimum of 5 years of directly applicable work experience or equivalent combination of training and experience.
2. Considerable technical and functional knowledge of computerized billing systems. 
3. Considerable knowledge of Payment Card Industry Security Standards.
4. Considerable knowledge of accounting and student service functions in higher-ed. 
5. Good knowledge of financial accounting. 
6. Considerable skills to be able to adapt to ever changing payment technology trends to meet expectations and demands of students.
7. Considerable supervisory skills.
8. Considerable skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
9. Considerable skills in verbal and written communication.
10. Considerable skills and ability to plan and adapt to change
11. Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
12. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher
13. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
14. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

1. Master’s Degree.
2. Prior work experience in an education environment. 
3. Considerable supervisory skills in a union environment
4. Considerable skills in Ellucian Colleague

1. Oversee the entire operation of the Student Accounts.

2. All college billing, application of payments, refunds to students and the assessment of finance/service charges.
3. Manage Local Debt Recovery Program: file submissions, payment tracking and compliance.
4. The financial aid posting and disbursement process.
5. The reconciliation of all receivable and financial aid and grant program accounts.
6. Various student voucher-based grant funded programs. Approves expenditures and reimbursement requests.
7. Oversees and troubleshoots the daily drop-for-non-payment process.
8. Supervise, train, motivate and conduct performance appraisals, including making recommendations for hiring, disciplining and termination.
9. Develops and monitors aging reports.  Conducts analysis on uncollectible accounts, the College’s revenue stream, collections, drawdowns, adjustments/write-offs, student billing and college receivables on a routine basis.
10. Oversees the creation of payment plans and troubleshoots when needed.
11. Facilitates the creation of the Critical Date List for payment due dates and collaborates with other student services offices to create and publish the list.
12. Responsible for the annual 1098T process ensuring compliance with IRS regulations.
13. Develop training programs for members of the staff for the continuation of professional growth.
14. Develops procedures for the Student Accounts Office.  Directs the implementation of procedures and the creation of the Procedures Manual.  Recommends policy changes.
15. Provides leadership in RFP processes for third party vendors. Conducts analysis of vendor responses in order to make recommendations for vendor choice.
16. Identify and categorize risks to the Student Accounts office in accordance with the College wide Risk Management Plan.
17. Examines the College's compliance with various Federal and State of Illinois regulations within financial aid programs, student voucher-based programs, cash management and overall College and Single Audit auditing standards. 
18. Ensures compliance with all College Administrative Procedures.
19. Ensures compliance with IRS regulations relating to the 1098T process and serves as a liaison for Payment Card Industry Standards compliance by collaborating with the College’s Information Security Officer.
20. Develops and maintains internal controls in Student Accounts, ensuring integrity, accuracy and completeness of its financial information.
21. Performs control structure review and analysis of processes to ensure compliance with the U.S. Department of Education.

22. Technical resource for all computer software systems related to accounts receivable.

23. Works with IT to test Colleague patch upgrades, new module implementations, and TouchNet upgrades. Authorizes when patch can be put into production.
24. Liaison between merchant services financial institution, IT and auxiliary POS system vendors to ensure PCI compliance and compliance with any new regulations.
25.  Resource for receivable system enhancements for auxiliary units related to centralized billing and payment processing.
26. Prepares audit schedules as required for the annual financial audit and Single audit
27. Moves unpaid student balances from the prior fiscal year to the bad debt ARTYPE.
28. Updates Colleague rate tables each fiscal year to accurately charge tuition to reflect Board of Trustees action.
29. Serves a key role in the financial literacy program.  Creates and presents workshops as needed.

30. Maintains confidentiality of privileged information and adheres to applicable privacy laws
31. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
32. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
33. Adheres to department guidelines for attendance and punctuality
34. Demonstrates independent judgement and discretion in making position related decisions.

1. Perform other job-related duties as assigned which pertain to the job description.

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Close visual acuity (e.g. computer, assembly)

Moderate noise

Typical office or administrative

The initial posting date for this position is 01/25/2024 .Elgin Community College Support Staff Association(SSECCA) members that apply by 02/01/2024 and meet the posted minimum qualifications will receive full consideration.