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Office Assistant III-Bilingual

Apply now Back to search results Job no: 494958
Position Type: Full-Time
Location: Hanover Park, IL
Experience Level: Entry-Level
Categories: Office Support
Role: Office Assistant III-Bilingual


About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday -Thursday 12:15 p.m. - 9:15 p.m., and Fridays 8:00 a.m. - 5:00 p.m.


Rate of Pay:

This position is a grade 10 with a minimum of $34,856 and midpoint of $42,200. Salary offer will be commensurate with the education/experience, in alignment with the College’s compensation philosophy, and the current CBA, if applicable.

FLSA Status:


Grant Funded:


Job Summary:

An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with  faculty, staff and students. Immediate supervision is received by the assigned manager.

Required Knowledge, Skills & Abilities:

  1. High school diploma or general education degree (GED); or equivalent combination of training and experience.
  2. Working skills in the use of the Microsoft Office Suite
  3. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
  4. Working skills in verbal and written communication.
  5. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
  6. Must be available to work a flexible schedule, including evenings and weekends when required by the department’s needs.

Desired Knowledge, Skills & Abilities:

1. Working skills in using databases, including enterprise-wide databases (e.g. Colleague).

Essential Duties:

  1. Perform a variety of general office and clerical duties, including, but not limited to:
    1. Compose, format and type routine correspondence, reports and other documents.
    2. Greet and assist office/department visitors.
    3. Answer and route telephone calls.
    4. Communicate with faculty and students regarding class cancellations.
    5. Enter and retrieve data and information from computer systems and software applications.
    6. Establish and maintain filing systems.
    7. Coordinate calendars, schedules, training, travel arrangements, meetings and other events.
    8. Order office supplies, including arranging for equipment maintenance.
    9. Use software for assignment and tracking purposes (e.g., key maintenance system).
    10. Maintain or process account records, accounts receivable or accounts payable.  May monitor, reconcile or process transfers for budget accounts and monitor budget.
  2. Maintains required training, licensure and/or certifications
  3. Maintains confidentiality of privileged information and adheres to applicable privacy laws
  4. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
  5. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
  6. Adheres to department guidelines for attendance and punctuality

Other Duties:


  1. Assist faculty members and other employees with various clerical tasks (e.g. assembling materials for committee meetings).
  2. Perform other job-related duties as assigned which pertain to the job description.
  3. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 06/05/2024 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Elgin Community College provides reasonable accommodations to applicants with disabilities where appropriate. If you need reasonable accommodations for any part of the application and hiring process, please notify the Human resources Department. Determination on request for reasonable accommodations will be made on a case-by-case basis.


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