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University of Wisconsin–Madison

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Advising Operations Intern

Apply now(opens in a new window) Job No: 508005
Division/Organization: Division for Teaching and Learning
Department: Office of Academic & Career Success (OACS)
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: MIDDLETON BUILDING, WILLIAM S
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Education and Training, Customer Service, Department and Office Assistants, Federal Work-Study Preferred

Department Overview:

 Pre-Professional Advising at UW-Madison includes the Center for Pre-Health Advising (CPHA) and the Center for Pre-Law Advising (CPLA). The Centers serve undergraduates and alumni from all UW- Madison schools and colleges who are interested in pursuing graduate-level health professions programs or law school. The units are located in the William S. Middleton Building on campus. Pre-Professional Advising is committed to supporting efforts to increase access, equity, and diversity in the fields of health, law, and education.

Anticipated Start Date:

 Beginning of December 2024

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 10-12

Schedule:

 The intern will work approximately 10-12 hours per week. General hours will be Monday-Friday between 8:30am-5pm, with rare, pre-planned evening and weekend hours (e.g. attendance at campus resource fairs). Preference will be given to students who have longer availability of hours to work at one time (e.g. 10am-3pm CST, etc). The ideal candidate will be interested in staying with the office through at least Spring 2025. Work Study welcome but not required.

Salary/Wage Range/Lump Sum:

 $15.00

Number of Positions:

 2-3

Qualifications:

 - Current UW-Madison student
- Detail-oriented, with the ability to self-start and proactively clarify expectations as needed
- Comfortable communicating with a diverse range of staff, fellow student interns, and advisees engaging with the office
- Enjoy working independently and as part of a team

Knowledge, Skills & Abilities:

In addition to the noted qualifications, the ideal candidate will bring an openness to learning, and a motivation to grow and enhance their professional skills. Training on processes will be provided!

Position Summary/Job Duties:

Pre-Professional Advising (PPA) - encompassing the Center for Pre-Health Advising (CPHA) and the Center for Pre-Law Advising (CPLA) - is looking for a student who is a detail-oriented self-starter with excellent interpersonal skills and an interest in supporting advising efforts on campus! The primary work of the Student Advising Operations Intern will be related to advising appointment scheduling and operations, and include other administrative tasks such as creating resources, answering phone calls, and speaking with students on behalf of CPHA/CPLA at campus events. Students do not have to be a pre-health or pre-law interested student to apply! We welcome students from all majors, schools, and colleges on campus.

Reporting to PPA Operations Coordinator, the Advising Operations Intern will:
- Work alongside other CPLA and CPHA student and professional staff members to create a welcoming space - serve as a first point of contact for students, staff, and community visitors; respond to email and phone inquiries, refer questions to professional staff as appropriate
- Take a lead in scheduling and coordinating advisee appointments
- Ensure consistent and effective scheduling across both Centers, serving as primary contact for alumni scheduling
- Assist all staff with projects on an as-needed basis, such as program logistics, filing, and outreach communication
- Represent the offices at on-campus events, such as resource fairs and classroom presentations

Pre-Professional Advising is committed to supporting efforts to increase access, equity, and diversity in the fields of health, law, and education. Students who come from communities and populations that are historically underrepresented and underserved within the fields of health-care and law are highly encouraged to apply, including BIPOC students, LGBTQIA+ students, students with disabilities, first- generation students, and students from rural or socioeconomically disadvantaged backgrounds.

Physical Demands:

No major physical demands in this role.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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Applications close: Central Daylight Time

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