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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Disbursements Audit Staff Assistants

Apply now(opens in a new window) Job No: 509234
Division/Organization: Business Services
Department: Disbursements
Job Type: UW Student Jobs
Remote Eligbility: All Remote
Location: 21 North Park Street
Salary/Wage Range or Lump Sum: $12.50 - $19.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Business Management, Finance, and Marketing, Customer Service, Department and Office Assistants

Department Overview:

 Disbursements, within the Division of Business Services provides financial services for the UW-Madison including the processing of supplier invoices and payment requests. This also includes maintaining supplier records. It provides these services for 40 colleges and divisions and approximately 438 departments. Approximately $3.2 billion of expenditures are posted annually. The department employs approximately 35 permanent employees and 15 student employees.

Anticipated Start Date:

 Early August 2025

Anticipated End Date (If Applicable):

 Upon graduation

Remote Work Eligibility Detail:

All Remote

 

Anticipated Hours Per Week:

 Minimum: 15 Maximum: 30

Schedule:

 We offer a flexible schedule during the open office hours, M-F, 8:00 a.m. to 4:30 p.m.

Salary/Wage Range/Lump Sum:

 Minimum: $12.50 Maximum: $19.00

Number of Positions:

 3

Qualifications:

 • Business-related major preferred (preference for freshmen/sophomores)
• Availability to begin working on site in early August
• Must demonstrate professionalism and competence in the campus environment
• Maintain a strong campus focus, be responsive to campus requests, and develop/maintain productive working relationships with campus personnel
• Demonstrate teamwork, integrity, and accountability
• Must contribute ideas/opinions and listen/respond to the views of others
• A criminal background check will be conducted prior to hiring

Knowledge, Skills & Abilities:

• Excellent customer service skills
• Attention to detail
• Strong written and verbal communication skills
• Ability to use technology to continually learn, communicate with team members, and enhance service delivery
• Strong analytical and organizational skills
• Proficiency in spreadsheet and word processing applications

Position Summary/Job Duties:

• Learn the Accounts Payable payment cycle and processes
• Receive and process documents from campus and suppliers
• Work with computerized systems including SFS (PeopleSoft), Workday, Shop UW+, Microsoft Excel and ImageNow
• Participate as a member of a team with full-time staff to audit and enter basic supplier invoices to initiate supplier payments
• Research outstanding checks
• Validate supplier address, payment, banking and withholding records
• Review supplier statements
• Review sensitive data redaction process for HIPAA compliance
• Work on special projects as assigned

Physical Demands:

None

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Daylight Time
Applications close: Central Daylight Time

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