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Department Overview:
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Purpose of the Role
The Events & Live Entertainment Intern supports The Rigby’s in-house programming by planning, coordinating, and promoting events that drive traffic and enhance the customer experience. This includes helping schedule and manage live music, private parties, theme nights, charity events, and community collaborations.
The role blends creativity, logistics, and outreach, while also contributing to promotional planning and idea generation. The intern will also use AI tools to help brainstorm, organize, and prepare materials more efficiently. Strong performance in this role may lead to continued opportunities with a new marketing consulting business launching soon. |
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Anticipated Start Date:
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asap |
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Anticipated End Date (If Applicable):
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Remote Work Eligibility Detail:
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Partially Remote
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Anticipated Hours Per Week:
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Minimum: 5 Maximum: 15 |
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Schedule:
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varies |
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Salary/Wage Range/Lump Sum:
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Minimum: $12.00 Maximum: $15.00 |
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Number of Positions:
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1 |
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Qualifications:
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• Currently enrolled in or recently completed coursework in Marketing, Event Planning, Arts Administration, Hospitality, Music Business, or a related field
• Interest in live entertainment, nightlife, hospitality, or community-based events
• Strong written and verbal communication skills
• Highly organized and detail-oriented
• Comfortable speaking with performers, vendors, and customers
• Ability to work occasional nights or weekends for live events (as needed)
• Experience with Google Drive, Canva, or similar tools is helpful
• Familiarity or interest in using AI tools (like ChatGPT) to assist with planning, outreach, or idea generation
• No formal job experience required — passion, initiative, and follow-through matter most |
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Knowledge, Skills & Abilities:
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Knowledge
• Understanding of live events, hospitality, or entertainment settings
• Awareness of local venues, performers, and nightlife trends
• Basic knowledge of event planning, promotions, and logistics
• Familiarity with using AI tools (such as ChatGPT) for brainstorming or organizing tasks
• Knowledge of how events contribute to brand visibility and customer experience
Skills
• Strong communication and interpersonal skills
• Organization and time management
• Comfortable coordinating multiple events and timelines
• Creative thinking for event themes, collaborations, and programming ideas
• Ability to follow up with performers, vendors, or potential clients
• Attention to detail in scheduling, messaging, and documentation
Abilities
• Work independently while meeting deadlines
• Coordinate between different departments (marketing, management, vendors)
• Support live music bookings, promotions, and community outreach
• Adapt quickly to changes in event logistics or team needs
• Represent The Rigby’s tone, energy, and brand during all public-facing activities
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Position Summary/Job Duties:
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Position Summary
The Events & Live Entertainment Intern is responsible for supporting The Rigby’s event calendar, private bookings, and live music programming. This role includes helping plan weekly in-house events, coordinating with performers, organizing special events like fundraisers or community nights, and promoting those events through street-level marketing and collaboration with the social media team. The intern may also support early outreach and lead generation for a future consulting business. AI tools may be used to assist with brainstorming, outreach, or organization.
Job Duties
• Assist with planning and coordinating weekly in-house events (e.g., trivia, karaoke, theme nights)
• Help book, schedule, and communicate with live performers and entertainment vendors
• Support setup and coordination for private events and group bookings
• Assist with charity event planning and local community partnerships
• Conduct street-level marketing (flyer distribution, neighborhood outreach)
• Collaborate with marketing and social media interns to align messaging and timelines
• Use AI tools to generate event concepts, draft outreach language, or organize internal planning notes
• Track leads, interest, and opportunities for The Rigby and future consulting clients
• Maintain documentation of contacts, bookings, and upcoming events
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Physical Demands:
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This role involves both administrative tasks and active, hands-on event support. Intern must be comfortable lifting up to 40 pounds for event setup, including moving furniture, supplies, or basic band equipment. The role may require walking up and down stairs during events and helping with sound system or stage setup.
Neighborhood marketing is also part of the job, which includes walking to local businesses, posting flyers, and conducting street-level promotions.
Familiarity with bartending is a plus, and a willingness to learn the basics of bar operations is encouraged to better coordinate event flow and support staff needs when required.
Evening and weekend availability is expected, based on event schedules.
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Institutional Statements:
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Equal Employment Opportunity Statement:
UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu
Accommodation Statement:
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
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