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University of Wisconsin–Madison

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University of Wisconsin–Madison

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International Student Services Data Assistant

Apply now(opens in a new window) Job No: 510763
Division/Organization: International Division
Department: International Student Services
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: PYLE CENTER
Salary/Wage Range or Lump Sum: $18.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Education and Training, Data Analysis, Department and Office Assistants, Honoring Context and Culture, Higher Education-Student Affairs

 

Department Overview:

 International Student Services recognizes international students as a vital part of UW–Madison. We are committed to educating and empowering students to make informed decisions and working with them to advocate for a globally inclusive community. We support this through four strategic areas: advising, compliance, operations, and global engagement. We advise on F and J visas by providing holistic support through advising on immigration, personal, and cultural matters. We are compliant with both federal and university policies for F-1 and J-1 students. Lastly, we contribute to the successful experience of all students, with an emphasis on international students studying at UW–Madison by providing services and programs to advance the internationalization of campus and community.

Anticipated Start Date:

 January 5

Anticipated End Date (If Applicable):

 Position available for six months with the possibility of continued employment based on performance and office needs

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 15 Maximum: 20

Schedule:

 A minimum of 12 hours/week. Schedule will be based on our open office hours from 8:30am-4:00pm Monday-Friday. During peak academic time, hours per week can be flexible. Additional hours may be scheduled during vacation periods.

Salary/Wage Range/Lump Sum:

 $18.00

Number of Positions:

 1

Qualifications:

 The ideal candidate will have the ability to work with a diverse clientele in a fast-paced work environment.

Additional requirements include:
• Graduate Student
• Student must submit a complete application (Resume and Cover Letter)

Knowledge, Skills & Abilities:

- Understanding of the importance of compliance in international student services and the role of data in supporting student success.
- Attention to detail and accuracy in data entry, review, and reporting
- Ability to analyze and interpret data for reporting and to inform decision-making
- Proficiency in Microsoft Excel
- Strong ability to learn and adapt to new systems, policies, and processes
- Strong intercultural communications skills, including written and verbal communication
- Ability to work with confidential information (FERPA, Immigration)
- Ability to multitask

Position Summary/Job Duties:

Note: This position is for graduate degree level students only.
- Support the migration of data and workflows from legacy systems to updated platforms or new software solutions, helping test and validate data integrity during system transitions.
- Document processes, issues, and resolutions to support continuity and training with students and staff to ensure smooth integration of new systems.
- Develop Terra Dotta training modules and knowledge base documentation for staff, student and scholar, and campus partner audiences.
- Contribute to special projects related to data cleanup, archiving, system upgrades, or reporting enhancements as assigned by ISS staff.
- Assist ISS staff in maintaining and updating international student records by helping identify and resolve data inconsistencies or errors and perform routine data quality checks and audits.
- Work to maintain confidentiality of student records and data in accordance with FERPA and immigration guidelines.
- Generate reports and help compile data such as enrollment trends and visa status summaries for internal use, supporting the creation of visualizations for presentations and compliance reviews
- Apply Excel skills by using formulas, pivot tables, macros, and graphs to support data reporting based on information from Terra Dotta, SEVIS, and the UW-Madison Student Information System (SIS). (Terra Dotta is the online immigration portal for UW-Madison. SEVIS is the Student and Exchange Visitor Information System managed by the U.S. Department of Homeland Security).

Physical Demands:

- Must be able to remain in a stationary position 80% of the time within the office
- Occasionally move boxes and office equipment weighing up to 20 lbs(~9kgs) for various office and events needs

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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