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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Acquisitions Student Assistant

Apply now(opens in a new window) Job No: 511398
Division/Organization: General Library
Department: Administrative Services
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: MEMORIAL LIBRARY
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Libraries, Archives, and Museums

Department Overview:

 The Acquisitions department completes behind the scenes library work. This primarily consists of ordering and issuing payment for library collections materials. Much of the work done by acquisitions students is self paced. For students seeking exposure to a typical office environment the Acquisitions department would be a good fit.

Anticipated Start Date:

 05/14/2026

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 10 

Schedule:

 Students may choose their own schedule within department hours (9am -5pm weekdays)

Salary/Wage Range/Lump Sum:

 Minimum: $15.00 

Number of Positions:

 1

Qualifications:

 Current or accepted UW Madison student willing to learn department workflows.

Knowledge, Skills & Abilities:

Written and verbal communication skills
Ability to demonstrate clerical accuracy
Strong organizational skills
Tolerance for repetitive tasks
Ability to complete self paced work
Knowledge of foreign languages is helpful

Position Summary/Job Duties:

I. Book Searching:
Under the direction of full time staff, search incoming gift books, journal issues, and other incoming materials to determine if they are already held in the library collection.
Pre-Order searching bibliographic information in Alma to prevent item duplication.
For materials received on approval, reporting such duplication.

II. Bibliographic Record Creation: OCLC searching in order to import a bibliographic record matching the item or citation in hand. Create brief bibliographic records in Alma if no record exists in OCLC.

III. Purchase Order Line Creation and Editing:
Create Alma POLs, setting or using appropriate template values for subsequent POL creation.
Complete the POL using the ordering information provided by the lead full time staff employee.
For POLs created for a shipment in hand, “package” the POLs and create the Purchase Order (PO) in Alma.

IV. General Subscription Tasks:
Check-in of regular serials issues (magazines, newspapers).
Identify and route pertinent notices regarding cessations, subscriptions changes, and vendor updates to appropriate staff.

V. Inventory Newly Arrived Shipments: This involves unpacking boxes, confirming receipt of materials, checking the shipment invoice, and making sure items listed were actually received in the shipment.

VI. Other Tasks as Assigned: These may include, but are not limited to, moving materials, item and holdings verification, handling scheduled deliveries, and other special projects.

Tasks assigned require the use of the Alma and OCLC databases as well as spreadsheet and email programs. OCLC and Alma training provided as necessary. Student assistants can expect to gain knowledge of both the MARC format and library acquisitions. Student Assistants report to the heads of the Monograph and Serials teams and work closely with full time staff in both units.

Physical Demands:

Must be able to stand for an hour at a time.
May have to lift 20 lbs on occasion.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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Applications close: Central Daylight Time

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