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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Administrative Assistant for the Health & Wellbeing Institute and Agriculture Institute

Apply now(opens in a new window) Job No: 511587
Division/Organization: Extension
Department: Institute Director - Health & Well-Being
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: 3500 University Avenue
Salary/Wage Range or Lump Sum: 18.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Agriculture and Natural Resources, Education and Training, Healthcare and Health Sciences, Nonprofit/Community-Based Organization, Customer Service, Department and Office Assistants, Honoring Context and Culture

Department Overview:

 UW-Madison’s Division of Extension serves the people and communities of Wisconsin by addressing local, statewide, and national issues, improving lives through research-based education, fostering partnerships, and facilitating positive impacts. Within this Division, the Health & Wellbeing Institute and the Agriculture Institute are two of six Institutes and play a key role by providing educational content and outreach statewide.

At the Health & Well-Being Institute, we collaborate with communities throughout Wisconsin to create positive, sustainable change. Guided by evidence and grounded in the realities of both rural and urban life, we’re committed to helping every Wisconsinite access the resources and support they need to thrive. Together, we’re building a healthier, more resilient Wisconsin.

This is a unique opportunity to support two of Extensions Institutes: the Health & Wellbeing Institute and the Agriculture Institute. In this position, you’ll gain hands-on experience in office operations, communications, and educational program support while developing valuable professional skills.

The Agriculture Institute seeks a student assistant to join our team. This dynamic position will support a great team working hand-in-hand with farmers, businesses, and communities to build stronger, more diverse farm and food systems. Ideal candidates will enjoy a job with diverse responsibilities and have strong attention to detail and communication skills.

Anticipated Start Date:

 6/15/2026

Anticipated End Date (If Applicable):

 NA

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 12 Maximum: 14

Schedule:

 Flexible hours between 8-4pm M-F

Salary/Wage Range/Lump Sum:

 Minimum: 18.00

Number of Positions:

 1

Qualifications:

 Preferred experience in an administrative or office environment
Preferred familiarity with Microsoft Office Suite (Outlook, Word, Excel, and Teams)
Preferred familiarity with Google Suite (Docs, Sheets, Presentations)
Preferred familiarity with Zoom
Employment will require a criminal background check
Student must be enrolled for credit at an educational institution. Student will need to show proof of enrollment before starting

Knowledge, Skills & Abilities:

A demonstrated record of dependability, time management, and attention to detail
Excellent oral and written communication skills
Strong organizational skills
Creative problem-solving
Self-motivated
Familiar with social media platforms (e.g., Instagram, Facebook, X)
Previous work with billing and/or invoicing a plus

Position Summary/Job Duties:

The UW-Madison Division of Extension, Health & Well-Being Institute seeks an undergraduate student for part-time administrative work.

Under the supervision of the Health & Wellbeing Institute Administrative Manager and an Agriculture Institute Program Manager, you will gain hands-on experience in office operations, communications, and educational program support while developing valuable professional skills.

Undergraduate students interested in public health initiatives and supporting diverse farm and food systems will find this position especially interesting, though no prior content knowledge is required.

Duties will include:
Strong attention to detail and organizational skills
Comfortable following established procedures
Good communication & customer service skills
Scheduling meetings using Outlook calendars
Assist with organizing files, digital and hard copy
Data Entry & invoicing
Assist with online program management during live sessions
Familiar with social media platforms (e.g., Instagram, Facebook, X)
Willing to learn tools like WordPress, XPS shipping software, Canvas LMS, etc.
Availability during student recess is a plus, but not required
Other administrative duties as assigned

Physical Demands:

Ability to use a computer for 3+ hours at a time
Ability to lift and carry boxes up to 25lbs

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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Applications close: Central Daylight Time

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