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Front Desk & Events and Outreach Assistant

Apply now(opens in a new window) Job No: 511752
Division/Organization: Office of the Vice Chancellor for Research
Department: Wisconsin Icecube Particle Astro Center
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: WASHINGTON AVE W 222
Salary/Wage Range or Lump Sum: 14
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Education and Training, Business Management, Finance, and Marketing, Department and Office Assistants

Department Overview:

 The Wisconsin IceCube Particle Astrophysics Center (WIPAC) is a research center in the University of Wisconsin–Madison Office of the Vice Chancellor for Research. WIPAC specializes in Physics and Astronomy research, with responsibility for the South Pole IceCube Neutrino Observatory, a kilometer-scale neutrino detector located at the South Pole. More information can be found at http://icecube.wisc.edu/. WIPAC also leads and participates in several other research collaborations both nationally and internationally. The Administration team provides Human Resources, Accounting, Purchasing, Travel, Events & Outreach, and Research Administration support for WIPAC.

WIPAC is a vibrant research center supporting many staff and students who contribute to an exciting array of science and associated education and outreach. More information about WIPAC and associated research programs including the High-Altitude Water Cherenkov (HAWC) experiment, Cherenkov Telescope Array (CTA), Askaryan Radio Array (ARA), and DM-Ice can be found at https://wipac.wisc.edu/.

Anticipated Start Date:

 August 15, 2026 or As soon as possible

Anticipated End Date (If Applicable):

 This position is expected to continue through Spring 2027 semester.

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 5 Maximum: 15

Schedule:

 Flexible schedule, Monday-Friday 8:00am-4:30pm, with occasional weekend or evening hours required.

Salary/Wage Range/Lump Sum:

 Minimum: $14.00

Number of Positions:

 1

Qualifications:

 ● Must be a current undergraduate student at UW–Madison
● Desire to learn about astroparticle physics
● Enthusiasm for and ability to effectively communicate scientific concepts to a general audience in engaging and creative ways
● Students must have a valid driver’s license and ability to become a UW authorized driver for the department vehicle
● Students must pass a Criminal Background Check

Knowledge, Skills & Abilities:

Required:
● Ability to work as a member of a dynamic team, and to interact with the public, youth, and scientists.
● Self-motivated, organized, responsible, and able to handle a flexible schedule and work environment.
● Ability to use Microsoft and/or Google suite of tools
● Strong written and verbal communication skills

Preferred:
● Coursework and/or experience in education, especially with a focus on inquiry-based and hands-on learning
● Ability to follow directions and learn new software programs

Position Summary/Job Duties:

The Wisconsin IceCube Particle Astrophysics Center seeks a student employee to assist with various outreach activities and hosted events. This position will include front-desk reception duties, hosted event set-up and clean-up, and participation outreach activities including contributing to communications and in-person events. Duties will include working with staff and scientists to deliver hands-on activities to engage learners of all ages in WIPAC science, helping plan and facilitate outreach events, and leading set-up and break-down of WIPAC booths at events. Assistance with hosted events, including catering set-up and clean-up, may be requested. This position requires assisting with administrative tasks.

Tasks will include:
● Facilitating event set-up and take-down
● Facilitating education and outreach activities at a variety of programs including but not limited to field trips, science festivals, family science nights, webinars, after school programs, etc.
● Assisting with event planning and logistics
● Tracking programmatic metrics
● Helping with miscellaneous Education & Outreach program operations
● Assisting with outreach communications projects as they arise.
● Checking the mail and receiving packages at the reception desk
● Assisting with setup and cleanup for hosted events
● Entering data into Microsoft Excel and Google Sheets
● Other office duties as assigned

All majors are encouraged to apply.

In your cover letter, please tell us why you are interested in this position and what experiences and/or skills would make you a good fit. Students can get assistance with resumes & cover letters at UW-Madison Career Services.

Physical Demands:

Ability to lift 30 lbs.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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Applications close: Central Daylight Time

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