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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Office Assistant, Office of Postdoctoral Affairs

Apply now(opens in a new window) Job No: 512079
Division/Organization: Graduate School
Department: Graduate School Administration
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: Health Science Learning Center
Salary/Wage Range or Lump Sum: $15 - $16 per hour
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Professionalism/Work Ethic, Education and Training, Department and Office Assistants

Department Overview:

 The University of Wisconsin–Madison is proud to train over 1,100 postdocs each year. Postdoctoral trainees are vital to UW–Madison’s research enterprise, performing research in fields ranging from astronomy to history. They require specialized mentoring and training resources, support and opportunities that differ from those provided to students, staff, and faculty. The Office of Postdoctoral Affairs seeks to address this need.

Anticipated Start Date:

 October 19, 2026

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 8 hours per week Maximum: 12 hours per week

Schedule:

 A typical week includes 8–12 hours of work in 2–4-hour blocks during normal business hours (8–5 pm Monday to Friday). Hours can be adjusted during midterms, finals, and other busy periods in the academic year. There is an opportunity for additional hours during the summer and school breaks.

Salary/Wage Range/Lump Sum:

 Minimum: $15.00 per hour Maximum: $16.00 per hour

Number of Positions:

 1

Qualifications:

 Strong working knowledge of Microsoft Excel.

Knowledge, Skills & Abilities:

• Strong attention to detail.
• Ability to follow directions and complete routine tasks accurately.
• Ability to manage time effectively and communicate professionally.
• Interest in developing professional administrative and organizational skills.

Position Summary/Job Duties:

• Assembling the office's weekly electronic newsletter and tracking future content.
• Updating the office's website using WordPress.
• Performing simple data analysis tasks in Microsoft Excel.
• Updating and maintaining office event calendars.
• Formatting documents, spreadsheets, and other materials.
• Entering and reviewing data for accuracy.
• Printing, scanning, and organizing office records and materials.
• Conducting basic online research, such as identifying current employment information of postdoc alumni.
• Assisting with special projects and other administrative tasks as assigned.
• Following written and verbal instructions and completing tasks independently.

Physical Demands:

This position primarily involves sedentary office work, including using a computer, communicating in-person and electronically, and handling printed materials. Occasional standing, walking, bending, and lifting of office supplies or materials up to 10 pounds may be required.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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Applications close: Central Daylight Time

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