Communication and Administrative Coordinator
- Requisition no: 535132
- Work type: Full Time
- Location: Morningside
- School/Department: Office of the Provost
- Grade: Grade 10
- Categories: General Administration
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $60,000-$65,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting to the Director and supporting the Senior Finance and Operations Manager, the Communications and Administrative Coordinator of the Alliance program is responsible for overseeing the Alliance communications strategy and assisting with daily operational and administrative aspects of the Alliance program.
Responsibilities
Communications:
- Oversees and implements the Alliance Communications Strategy, including managing the Alliance’s online presence and social media outreach, the Alliance podcast (Vis A Vis), the Alliance Newsletter, and producing online content
- Oversees outreach and communications with the Alliance community, including grantees (visiting professors and joint project principal investigators) and graduate students
- Oversees and implements the Alliance program of events (researching topics and speakers, liaising with organizing partners in France and the US, producing event materials and publicity)
- Supports the Alliance Program’s fundraising outreach efforts by researching grant opportunities among US foundations and supporting the director in researching the foundations and US donors’ landscape
Administration:
- Manages inquiries regarding Alliance grant applications (including visiting professorships, joint research, and doctoral mobility) and student projects
- Support the Program Manager in the coordination of documentation for grant programs and calls for applications
- Creates and maintains clear and detailed filing/archives systems and databases to support the Alliance community of Faculty and students, mobilize it and grow it over time
- Assists with the preparation and distribution of working materials including the preparation of presentations and public documents
- Assists with planning Alliance internal and ExCo meetings
- Prepares and processes invoices and travel and business expense reports. Liaises with vendors and various units at Columbia to perform other finance-related duties as assigned
- Performs other duties as assigned in support of the Alliance program.
Minimum Qualifications
- Bachelor's Degree and/or its equivalent required.
- Two years of related communications, social media and administrative support experience and knowledge of office practices, including a high proficiency in all aspects of Microsoft Office (Excel/Power point/Prezi presentations)
- Very strong written and oral communications skills
- Knowledge of (or willing to undertake the training for) Columbia University’s accounting and reporting system: ARC (Accounting and Reporting at Columbia) and Concur
- Ability to work independently, set priorities and manage competing demands
- Strong interpersonal skills and the capacity to exercise good judgment with a high degree of diplomacy, confidentiality and discretion demanded by the needs of the University's varied constituencies
- Reliable and flexible, with the ability to work well with others in a dynamic team environment.
Preferred Qualifications
- Knowledge of grants management
- Proficiency in French is a plus
- Equal Opportunity Employer / Disability / Veteran
- Columbia University is committed to the hiring of qualified local residents.