CURRENT OPPORTUNITIES

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $75,000 - $80,000

Position Summary

Responsibilities

• Manage the inflow and outflow of accounts payable; serving as assigned divisions’ point of contact for both internal and external inquiries.
• Process the department’s invoices, travel and reimbursement, purchase requisitions and change orders in a timely fashion and in accordance to Columbia University Policy.
• Collaborate with the University’s Purchasing Office to facilitate the creation of purchase requisitions; liaise with vendors to obtain documentation as required by purchasing.
• Communicate effectively with Staff, Faculty, Division Administrators, and Senior Management to provide status of items in the purchasing workflow, and prioritize items as needed.
• Serve as back‐up reconciler for Department’s Purchasing Card holders, troubleshooting as necessary.
• Process and troubleshoot orders for ARC integrating systems including Staples/McKesson.
• Support the Department’s Senior Finance Manager to transact monthly, quarterly, and annual financial closing processes, including accrual schedules as related to purchasing.
• Process journal entries and other adjusting transactions as needed.
• Reconcile expenses on ARC Projects.
• Provide orientation support for the Department’s new administrators and operation managers to appropriately assign financial systems (ARC) access and facilitate on‐boarding education & training related to P‐Card, Purchasing, T&E Expenses, ARC, & Integrating systems.
• Support the Senior Finance Manager with compilation of reports relating to the financial operations.
• Liaison with Research Finance Team on accounts payable and procurement matters.
• Participate in other related duties and projects as necessary.

Minimum Qualifications

• Bachelor’s Degree or equivalent in education and experience, plus three years of related experience.

• Must be able to work effectively, independently and collaboratively with team.
• Ability to set priorities, handle multiple tasks and follow through on items to completion.
• Must be detail orientated and highly organized.
• Excellent verbal and written communication skills and attention to detail required.
• Computer skills (Word, Excel, PowerPoint) required.
• Excellent interpersonal skills, written and oral communication and organizational skills

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.