- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Building: International Affairs Building
- Salary Range: $61,500 - $77,520
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
The Institute for Social and Economic Research and Policy (ISERP) is Columbia University’s research institute dedicated to the social sciences. ISERP pioneers research and integrates knowledge and methods across the social sciences. ISERP supports researchers, faculty, students, and social science research through research development, education and training programs, centers, programmatic initiatives and administrative support.
Reporting to the Assistant Director of Finance, the Grants Manager-Post Award is responsible for providing comprehensive post-award grants management for Principal Investigators (PIs) in the Institute for Social and Economic Research and Policy (ISERP). The Grants Manager-Post Award ensures compliance with University, government and private funding agency policies, resolves financial problems, prevents overdrafts, manages reconciliation of accounts, reviews financial reports, oversees grant deposits and monitors domestic and foreign funding.
Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.
Responsibilities
Personnel Supervision – 15%
Supervises a full-time Grants Financial Coordinator and a full-time Accounts Payable Specialist–Grants.
Account Management - 60%
To ensure compliance with applicable guidelines and policies, the Grants Manager-Post Award is responsible for reviewing Notices of Award upon receipt, communicating key terms and conditions to PIs, and providing accurate guidance to PIs on cost principles, effort reporting, etc., throughout the life of the award.
Responsible for reviewing award set-up forms and budget modifications for consistency with applicable fringe and IC rates, approved budgets, and available funding.
Responsible for monitoring all grant accounts, managing account reconciliations, reviewing financial reports, resolving financial problems, and preventing overdrafts.
Responsible for preparing allocations consistent with PI guidance and approved budgets for grant-funded personnel and for reconciling salary distributions.
Oversees tracking additional compensation from grants accounts, including Faculty summer salaries.
Oversees quarterly financial review process.
Serves as a key representative for ISERP to central departments of Sponsored Projects Administration (SPA) and Sponsored Projects Finance (SPF).
Financial Approvals – 20%
Responsible for day-to-day approval of all grant-related accounts payable and procurement requests, including journal entries, vouchers, requisitions, and internal transfers (ITFs) in Accounting and Reporting at Columbia (ARC), the University’s system of financial records.
Reviews and approves purchasing card (P-card) monthly reconciliations for grant-related transactions.
Serves as Initial Reviewer of grant-related reimbursement requests in Concur.
Approves all grant-related additional compensations, salary distributions and cost transfers in People@Columbia (PAC), the University’s Human Resources system.
Approves all grant-related payroll transactions for student casuals and support staff.
Other – 5%
Performs related duties and responsibilities as assigned.
Minimum Qualifications
A bachelor’s degree or equivalent and 2 to 3 years of grant-related experience including managing grant finances, budgeting, and accounting experience.
Additional Position-Specific Minimum Qualifications
Demonstrated capacity for independent, service-oriented work, well-developed critical thinking, verbal and written communication skills, and the ability to foster cooperative relationships with University and external personnel is required.
Advanced computer skills, including Microsoft Word and Excel and the ability to quickly master a range of administrative interfaces.
Ability to direct, evaluate and supervise the work of assigned personnel.
2 to 3 years of post-award experience is required.
Preferred Qualifications
Professional experience in higher education or not-for-profit organizations is desirable.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.