CURRENT OPPORTUNITIES

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $70k - $80k

Position Summary

Working under the direct supervision of the Supervisor of Financial Monitoring & Planning, the Reporting and Financial Analyst develops and provides the information necessary to help ensure that ICAP fulfills its financial reporting obligations to all US Government donor agencies, private foundations, partners, and the relevant internal departments within Columbia University (CU).  Develops and provides a range of financial information and reports to ICAP leadership for the purpose of decision making.

This position is contingent upon funding availability.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process

Responsibilities

• Responsible for financial monitoring of assigned portfolio. Collaborate with country offices and NY HQ to respond to inquiries on reporting matters, identify and analyze errors, ensure that expenses are properly classified and appropriately charged to budgets/awards and ensure appropriate units are informed if corrections are needed - 25%
• Prepare and analyze monthly and quarterly pipeline reporting, spending and burn rate ratios, distribute and communicate with internal project coordinators, Principle Investigators, finance director and in country finance managers - 25%
• Prepare annual Federal Financial Reports (FFR) for ICAP’s sponsored projects for submission to CU’s Sponsored Projects Finance (SPF). Prepare interim and/or periodic financial reporting request of a specialized nature as may be required by funders - 10%
• Prepare monthly and quarterly invoices to be submitted to donor agencies as outlined by the underlying sponsored project agreement - 15%
• Provide quarterly updates to planned fiscal spending estimates in the COB system - 10%
• Prepare quarterly budget vs. actual reporting of the status of grant activity as required by CUMC, and obtains PI attestation/certification - 10%
• Perform other duties as assigned - 5%

Minimum Qualifications

• Bachelor’s Degree in related fields or equivalent in education, training &/or experience
• 3 years of experience
• Strong analytical and organizational skills, and strong attention to detail
• Strong interpersonal skills in order to deal effectively with various internal ICAP units, other Columbia University departments and centers, as well as other stakeholders
• Demonstrated experience working in a team environment and independently
• Intermediate level Microsoft Office Suite (Word, Outlook, and Access).
• Strong time management skills in order to meet multiple deadlines
• Demonstrated knowledge of Microsoft Office Excel (e.g. formulas, pivot tables, filters)

Preferred Qualifications

• 5+ years related experience
• Knowledge of the pre and post award management of government grants and contracts, with a heavy emphasis on the reporting requirements of the US government
• Knowledge and experience with the various financial systems of Columbia University
• Experience working in a multi-layered environment with a variety of reporting relationships and varying reporting responsibilities.
• Experience working in an environment where there are multiple and sometimes conflicting closing dates and timelines.
• Advance Microsoft Office Suite (e.g., Excel, Word, Outlook, and Access).

Other Requirements

• N/A

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.