- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Standard Work Schedule:
- Building: Jerome L. Greene Science Center
- Salary Range: $58,500 - $68,600
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Columbia University's Mortimer B. Zuckerman Mind Brain Behavior Institute brings together world-class scientists across academic disciplines conducting pioneering research to transform our understanding of how the brain works – and gives rise to mind and behavior. The Institute fosters a collaborative and inclusive environment across 50+ labs, advancing insights into human health by exploring how the brain develops, performs, endures and recovers.
At the Zuckerman Institute, we are committed to becoming a more inclusive, equitable and diverse place of scientific discovery and support a culture of respect. Promoting diversity in science will help drive the transformative science that can change the world.
Situated in the Jerome L. Greene Science Center on Columbia’s Manhattanville campus, the state-of-the-art building offers an environment where the highest level of scholarly scientific research takes place on a daily basis, with the benefit of being located in the heart of New York, one of the world’s most vibrant and culturally rich cities.
The laboratory of Dr. Daphna Shohamy at the Zuckerman Mind Brain Behavior Institute is seeking a Lab Coordinator. Reporting to the principal investigator, the incumbent provides administrative assistance with research investigating the brain mechanisms of emotion, social cognition, and cognitive control.
Responsibilities
Responsibilities include, but are not limited to:
Lab Management
- Safeguards proper compliance with safety procedures.
- Oversees general laboratory operations and manage all activities related to proper use, availability, performance, maintenance, and availability of facilities, equipment, and supplies.
- Oversees the recruitment of participants for the research studies.
- Assists in the preparation of reports and proposals and with correspondence, data entry and library research.
Budget Development/Administration
- Participates in development and administration of annual and grant budgets; processes and monitors expenditures, reconciles budget reports, and forecasts projects budget discrepancies.
- Oversees all purchases for the lab and compliance with any contractual obligations and manages/tracks reimbursements.
- Supports and monitors research related activities to ensure compliance with University and funding agency regulations.
- Maintains accurate and complete records to meet fiduciary responsibility and comply with audit requirements. Performs additional duties, and special projects as required.
Office Management
- Responsible for office operations meetings; oversees group communications. Coordinates travel arrangements for staff and guests with a high level of attention to detail and flexibility.
- Serves as single point of contact for visitors and sales representatives.
- Organizes and manages print and digital records, correspondence, and other files in the lab (equipment manuals, lab notebooks, etc.)
Minimum Qualifications
- Bachelor's degree and/or its equivalent experience required.
- Up to 2 years of related experience. Must be highly proficient with computer applications. Prior experience with financial management is a must.
Preferred Qualifications
- Must have the ability to multi-task, maintain attention to detail in a busy work environment, and work independently under minimal supervision.
- Must be able to exercise judgment, initiative, and a high level of discretion.
- Must possess a strong ability to interact with tact and diplomacy.
- Must be able to work independently as well as collaboratively, and take a proactive approach and anticipate needs.
- Prior experience working with budgets, federal grants, and/or in grants management is highly desirable.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.