CURRENT OPPORTUNITIES

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Salary Range: $61,500 - $65,000

Position Summary

Working under the direction of the Purchasing Manager, the Procurement Coordinator processes invoices, procurements of goods and services, petty cash transactions, and vendor profile creation/ set-up requests through Columbia University systems.

The Procurements Coordinator works as part of a team of finance, accounts payable, and purchasing professionals in a collaborative learning and collegial environment.

The position is contingent upon grant funding. 

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

• Processes invoices, cash disbursements and reimbursement requests, purchase requisitions, and other transactions through ARC (Accounting and Reporting at Columbia) and Concur (Columbia Travel and Expense) systems; Concur Corporate Card Holder to assist with booking accommodations for internal and external parties (20%)
• Assists with the procurement of goods and services, including consultancy agreements, medical supplies, and capital equipment by advising requestors on administrative procedures, reviewing supporting documentation for completeness, and allocated to the correct natural account and budget categories, and ensuring these comply with CU, ICAP SOPs and donor procurement rules and regulations; (20%)
• Processes petty cash transactions ensuring receipts are following CU policies on petty cash advancements and/or reimbursements, monitors that the petty cash fund is appropriately funded, submits replenishment requests through ARC system, and submits annual Petty Cash Fund Certification; Serve as the Petty Cash Custodian  (20%)
• Liaises with internal and external vendors to resolve procurement, billing, and payment   discrepancies; Initiates requests in Columbia University’s Vendor Management platform, PaymentWorks, and troubleshoots any barriers to vendor profile creation (20%)
• Serve as the backup in the absence of a procurement team member to assist with Pay Card Disbursement/ Inventory Requests, Concur Travel and Business Requests (5%)
• Contributes to the maintenance of inventory systems, which monitor and safeguard assets globally (5%)
• Scans and uploads supporting documentation for all transactions into the Electronic Data Management (EDM) system; maintains an audit trail for transactions including capital and other assets (5%)
• Perform other related duties as assigned (5%)

Minimum Qualifications

• Requires a bachelor’s degree or equivalent in training, education and/or experience 
• Three (3) years of professional experience or experience in accounts payable, or related processing/coordination functions
• Strong analytical and organizational skills
• Strong interpersonal skills to deal effectively with varied internal clients, management groups and vendors
• Excellent customer service skills
• Proficient with Microsoft Office Suite (e.g., Excel, Word, Outlook)

Preferred Qualifications

• Knowledge of USG travel and procurement rules and regulations
• Bachelor’s Degree in Accounting, Finance or Economics strongly preferred.
• Demonstrated experience working in a fast-paced environment, coupled with experience with international protocols, non-profit organizations or academic institutions is highly desirable.
• Knowledge of Columbia University systems, ARC, Concur, ERP

Other Requirements

• N/A

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.