Manager - Business
- Requisition no: 541038
- Work type: Full Time
- Location: Morningside
- School/Department: INCITE/Ctr Innovative Empirics
- Grade: Grade 11
- Categories: General Administration
- Job Type: Officer of Administration
- Regular/Temporary: Regular
- Hours Per Week: 35
- Salary Range: $80,000 - $87,500
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting to the Director of Administration and Finance (DAF), the Business Manager implements and manages the financial, budgetary, and administrative operations of the Incite Institute. In collaboration with Incite administrative staff, the incumbent exercises primary responsibility for the Institute’s budget and financial reconciliation, manages all payment and procurement requests, and administrative appointments. The incumbent will have departmental approval function for University financial systems.
Responsibilities
Finance and Budget Operations
- The Business Officer works closely with the DAF to create budgets for the Institute’s research groups, grant projects, programs, events and new initiatives. Analyzes short and long-term revenue projections. Works with the DAF and Grants Manager to manage the reconciliation of accounts and annual fiscal closing. Researches and independently resolves problems with overdrafts and budget errors, as needed.
- The Business Officer develops spending reporting systems that best support Incite’s operations. The incumbent creates report templates and reporting tools, in consultation with DAF, to provide financial reports to key stakeholders including Institute’s leadership and faculty, as well as external partners and agencies. The incumbent analyzes financial data and prepares reports for external stakeholders.
- The Business Officer works closely with Incite’s faculty and staff to ensure compliance with all relevant policies. The incumbent interprets and communicates requirements of Columbia University and external stakeholders to faculty and administrators, and creates any materials required by these groups.
- The Business Officer develops and implements operational processes to accommodate the Institute’s growing financial responsibilities and added partnerships. This includes documenting and distributing internal policies, processes and workflows, interpreting accounting and purchasing policy for domestic and international stakeholders, advising and making recommendations to faculty and administrators on travel and business expense reports, invoices, purchase orders and consultant contracts. The incumbent determines the appropriate steps for nuanced requests.
- The Business Officer manages all payment and procurement requests including check requests, purchase orders, requisitions, invoices, reimbursements, and travel and business expenses.
- The Business Officer ensures the timely submission of all required paperwork for vendor setup, wire requests, reimbursements, and invoice payments. The incumbent researches and independently reconciles discrepancies and disagreements between external vendors, central procurement, faculty, staff and students regarding the status of their payment requests.
- The Business Officer holds departmental travel and purchasing card and completes monthly reconciliations. The incumbent places equipment and other purchases, and processes requisitions.
Administrative Operations
- The Business Officer manages the appointments and payroll of administrative staff, teaching fellows, research assistants, student casuals, and work-study employees. The incumbent approves department salary distributions for staff with oversight from DAF.
- The Business Officer creates comprehensive onboarding processes and activities to acclimate new hires with the complex structure of the Institute.
- The Business Officer manages the Institute’s physical space, oversees maintenance and repair of office equipment and furniture, and prepares and tracks facilities service requests. The incumbent supervises casuals and student assistants who provide administrative support.
- The Business Officer assumes the responsibilities of the DAF in their absence.
- Performs additional duties as assigned
Minimum Qualifications
- Bachelor’s degree and/or equivalent related experience required
- 2 years of related experience
Preferred Qualifications
- Knowledge of University financial policies and systems; relevant experience in financial administration
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Other Requirements
- Must be able to read and interpret financial statements
- Must be able to interpret accounting and purchasing policies to staff, faculty, and students, as well as, internal and external vendors and researchers and their staff at other institutions
- Must be computer literate and have the ability to communicate effectively, both verbally and written
- Must have the ability to identify and resolve problems promptly; work well in group problem-solving situations, and share expertise
- Manage difficult situations, respond promptly to the needs of constituents and solicit feedback to improve service
- Communicate professionally and persuasively, responding well to questions
- Have the ability to build morale and group commitments to objectives, supporting everyone's efforts to succeed
- Tactfully approach others, react well under pressure, and follow through on commitments
- Must have the ability to respond to time-sensitive requests and work in a deadline-driven environment
______________________________________________________________________Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residens.