CURRENT OPPORTUNITIES

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• Salary Range: $54,180 - $55,000

Position Summary

Reporting to the Director of Finance and Administration, the incumbent provides financial and administrative support for all functions of the department. Purchases office supplies by using the departmental Purchasing Card (PCARD). Reviews invoices and provides quality check, including verification that they have not already been billed, that totals are accurate, sales tax has not been charged, etc. Perform research, including checking for duplicate payments, review of processed invoices to validate subcode etc. and carry out other analyses and reconciliations are directed. Provides support for departmental events including seminars. Answers phones, responds to inquiries, receives visitors, types correspondence, schedules meetings, files invoices, provides logistical support for events, and performs other related duties as directed. Liaison with vendors, managers and central Procurement to resolve processing issues. Process requisitions and interdepartmental invoices. This position also serves faculty, students, and visitors by greeting, welcoming, and directing them appropriately; notifies department member of visitor arrival and performs other tasks, duties and responsibilities as required.

Responsibilities

• (55%) Purchasing with P-Card, creating purchase orders; reconciling and order tracking. Evaluates and recommends products, assists in soliciting bids, processes requisition and purchase orders. Responsible for P-Card transactions and monthly reconciliation. Compiles, codes, enters data, processes, and submits departmental invoices with accuracy chartstring/combocode, including travel and business reimbursements, interdepartmental invoices, check requests, p-card purchases, and petty-cash vouchers. Files invoices and performs other clerical A/P support. Tracks and deposits accounts receivable. Paying invoices and reimbursements and filing invoices

• (25%) Welcomes visitors in person or on the telephone. Directs faculty, staff and related visitors. Maintains safe, clean reception area, continuity among work teams and contributes to team effort. Greets, assists, and directs visitors as a primary contact for the department office suite. Responds to general departmental telephone inquiries and email correspondence and directs inquiries to the appropriate person(s) for resolution. Conveys information about Columbia University policies and procedures.

• (15%) Supporting department events. Provides logistical support for events and other programming. Reserves rooms for classes, meetings, and events. Assists with A/V set-up, catering, facilities set-up, and directing of student and work-study assistants. Assists with travel arrangements and other logistical needs.

• (5%) Other general office duties (getting and disseminating mail, delivering items, checking in pkgs,etc. Performs other tasks, duties, and responsibilities as required.

Minimum Qualifications

• High School diploma required. At least 3 years of related experience required.

• Ability to work independently and adapt to shifting priorities. Experience in working with a wide range of constituencies.

• Ability to manage multiple projects.

• Exceptional problem-solving, interpersonal, organizational, and written- and verbal-communication and computer skills required. Must be detail oriented.

• Familiarity with Oracle systems preferred.

• Must have strong proficiency with MS Office, including Word and Excel.

• Experience with Columbia University financial systems desirable.

• Ability to work independently and also work well within a team is required.

• Positive, forward-thinking, mission-oriented attitude and sense of humor a must.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.