CURRENT OPPORTUNITIES

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $80,000 to $90,000

Position Summary

This role will provide support to the DFA by reconciling financial statements monthly, analyzing expenditures and calculating forecasts, monitoring budgets, establishing and enforcing department workflows and procedures, and managing day-to-day financial transactions. The Finance Manager will be responsible for departmental and faculty discretionary projects, start-ups, gift funding, and student club budgets. The Finance Manager serves as the lead contact for non-grant related functions such as Accounts Payable, P-Card, and Budgets, and will be the point of contact for all faculty and central units for all non-grant finance-related matters.

Responsibilities

• (25%)Accounts Payable:
  • Quartzy Orders. The Department of Mechanical Engineering uses Quartzy for purchase requests from research labs. The Finance Manager is responsible for overseeing the purchase of the orders in a timely fashion and is responsible for adhering to CU policy in regard to the process. The Finance Manager will review all research lab requests and serve as the financial approver before the Financial Assistant places the orders.
  • P-Card. The incumbent will have a purchasing card to use to order items required for research labs. The incumbent will be responsible for adhering to policy guidelines for the use of p-card, as well as accurate, monthly reconciliation
  • Purchase Orders and Invoices. The incumbent will be responsible for entering requisitions for purchase orders and coordinating with central CU AP units. The incumbent will also ensure that invoice payments are on time and allocated to the correct chart strings.

• (25%)Budgets and Reconciliation:
  • Financial Reconciliation. Reviewing expenditures on projects on a monthly basis. Preparing journal vouchers and/or internal funds transfers as needed. Entering salary distributions and/or salary cost transfers as required. Ensuring adherence to CU policy, Uniform Guidance, and GAAP.
  • Budget Creation. Assist the DFA in budget planning and entering budget transactions into the budget tool. Create budget templates for each faculty’s discretionary and start-up projects, as well as department GI funding and departmental discretionary accounts.

• (25%)Financial Reporting:
  • Monthly Financial Report. Creates financial tracking tools for faculty use. Provides high-level analysis to faculty on a monthly basis, often requiring regular meetings
  • Departmental Financial Reports. Creating monthly financial expenditure and forecast reports for DFA and Department Chair review, including year-over-year spending trends, FY burn rates, expense forecasting models, etc. Meet on a monthly basis with DFA and Department Chair to plan future expenditures, and adjust budget expectations
  • Capital Assets. Oversees department capital asset management. Serves as primary contact for CU Capital Assets team on capital asset log, tagging, maintenance, disposal, depreciation, fabrication codes, etc.

• (20%) Management of Financial Analyst:
  The Financial Analyst will report to the Finance Manager. The Finance Manager will provide required CU training, manage their tasks, conduct regular meetings, review their transactions, etc.

• (5%)Other duties as assigned

Minimum Qualifications

• A bachelor’s degree in Accounting, Finance, or a related field is required. At least 3 years of related experience is required.

• Ability to work independently and adapt to shifting priorities. Experience in working with a wide range of constituencies.

• Ability to manage multiple projects. Experience organizing large events and the ability to work extended hours to oversee community-building activities and events.

• Exceptional problem-solving, interpersonal, organizational, and written- and verbal communication and computer skills required.

• Must be detail-oriented. Familiarity with Oracle systems is required.

• Must have strong proficiency with MS Office, including Word and Excel. Experience with Columbia University's financial systems is desirable.

• Ability to work independently and also work well within a team is required. Positive, forward-thinking, mission-oriented attitude and sense of humor are a must.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.