About the University of Denver

The University of Denver (DU), a private university, is the oldest independent university in the Rocky Mountain region, with approximately 12,900 students in undergraduate and graduate programs. DU is classified as an R1: Doctoral University.

At the University of Denver, we’re doing higher education our way: authentic to the Rocky Mountain Wests confident optimism and pragmatic independence. It sets us apart. We’re preparing young people to be the solutions in their own stories, empowering them to face uncertainty with confidence and uncommon sense.

We’re fiercely ambitious and forward-thinking, surpassing all expectations to redefine success and how to achieve it. And we’re true to our mission as a top-tier private institution dedicated to making the world a better place – contributing to our communities and making positive change in the world.

About DU Advancement

The Denver Difference campaign is our most ambitious yet. It marks a dramatic shift in conventional thinking about what the university experience can and should be. DU is setting the bar with our approach to higher education, developing and preparing students to be successful in life in every way. The University of Denver is building an advancement enterprise that mirrors the excellence and innovation of our great institution. Inclusive of alumni relations, development, and student and alumni career services, DU Advancement is building and fostering a culture of deep engagement and philanthropy in support of our bold vision.

The University of Denver and DU Advancement deeply value inclusive excellence, recognizing that its success depends on how well it values, engages, and includes the rich diversity of constituents. As a part of that effort, we are continuing to grow a team of inclusive, collaborative, inquisitive, innovative, ethical, and transparent advancement professionals who possess deep mutual respect for one another and for our shared profession.

About Advancement Business Services

The Advancement’s Business Services team is primarily responsible for administering and supporting policies and procedures related to accounts payable, accounts receivable, contract administration, operating expenditure management, information technology services, and facilities management. The Advancement Business Services team works closely with all Advancement team members and the University of Denver’s Financial Services Office, Controller’s Office, Risk Management, and Office of General Counsel. This team manages a high volume of transactions and numerous competing priorities. An understanding and attitude of customer service, the ability to be very flexible and adapt to change, and the ability to build and maintain cross-campus relationships are critical skills for members of this team.

Position Summary

The Coordinator utilizes effective investigative and problem-solving skills, as well as exceptional customer service skills, to manage Advancement operating budgets, monitor expenditures for compliance with DU policies and Advancement procedures, and manage facilities-related requests and projects for Advancement’s multiple office locations. Primary expense-related responsibilities include assisting with reviewing financial reports and individual transactions for accuracy and correcting discrepancies with reallocations and journal entries. Primary facilities-related responsibilities include managing building access, supporting new employee onboarding, facilitating office moves, and shepherding requests submitted to DU’s Facilities division. Additionally, they will liaise with various internal University clients, partners, and external vendors and demonstrate an ability to interact constructively with a diverse population of faculty, staff, and students.

Essential Functions

In addition to following the University of Denver’s policies and procedures, principal responsibilities include, but are not limited to:

Procurement, Accounts Payable, & Accounts Receivable

• Works closely with Advancement team members to manage, review, and route external vendor contracts
• Follows University policies to process payments and reconcile PCard transactions
• Processes employee reimbursements and vendor payments
• Responds to vendor billing inquiries and tracks payments
• Researches and assists with new vendor setup process
• Manages wire claim process for non-gift revenue for Advancement
• Deposits non-gift revenue (cash and checks) for Advancement

Budget Transfers

• Research discrepancies and errors in operating budgets
• Prepares journal entries for reallocation of funds
• Assists with fiscal year-end accrual and deferral entries, as needed

Financial Reporting

• Assists with monthly Banner reporting for budget managers
• Runs regular accrual reporting through Concur for review
• Monitors budgets for inconsistencies and recommends action

Operations & Facilities

• Permissions appropriate building access through CCure
• Support new employee onboarding across all Advancement offices spaces, including setting up new employee spaces to create a welcoming onboarding experience
• Manages space changes and facilities requests for various office locations around campus
• Manage departmental parking pass process

Building Manager

• Serves as the building manager for one of Advancement’s primary office locations. Responsibilities include:
• Orders and maintains office supplies inventory
• Distributes incoming mail
• Monitor space to proactively identify and resolve issues

Training

• Updates internal Advancement Wiki with current Travel/Expense Operations information
• Creates and delivers regular and ad hoc training opportunities to support division-wide adherence to DU policies and procedures

University Citizenship

• Serve as an active and collaborative partner to all central and unit-based advancement functions and other campus colleagues to foster strategic, effective, and collaborative fundraising practices.
• Model “One DU” thinking

Knowledge, Skills, and Abilities

• Ability to build and maintain cross-campus relationships on behalf of the office.
• Excellent interpersonal skills, including verbal, written, and organizational skills.
• An understanding and attitude of customer service; ability to be very flexible and adapt to change.
• Strong project management skills and ability to multitask.
• Must be able to manage time well, particularly while managing competing priorities.
• Willingness to take initiative, suggest creative solutions, keep a positive attitude, and maintain a professional demeanor.
• Adept at problem-solving, critical thinking, and judgment in situations requiring sensitivity and tact.
• Outstanding attention to detail and commitment to quality in all aspects of their work.
• Advanced Microsoft Office Suite skills.
• Demonstrated commitment to diversity, equity, and inclusion (DEI), including understanding of the ways that cultural differences, backgrounds, and identities impact the employee experience

Required Qualifications

We welcome applications from all candidates, including first-generation applicants and individuals from diverse backgrounds, such as veterans, those with disabilities, and LGBTQ+ individuals. If you meet the minimum requirements listed below and are enthusiastic about the work, we strongly encourage you to apply.

• Bachelor's degree or equivalent combination of education and work experience (Veterans with equivalent combination of military certification/education and experience may substitute for the degree qualification).
• 2 years of relevant professional experience in finance, operations, human resources, or related field.

Preferred Qualifications

• Experience creating and delivering high-quality and engaging training for a variety of stakeholders.
• Experience with expense management software, specifically Concur.
• Experience in higher education or a similarly complex environment, specifically a large nonprofit, healthcare, government, etc.

Working Environment

• Standard open office environment
• Noise level is quiet to moderate
• Eligible for hybrid work

Physical Activities

• Ability to use a computer for an extended period
• Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs. with assistance

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m., some nights and weekends as required. Eligible for hybrid work.

Application Deadline
For consideration, please submit your application materials by 4:00 p.m. (MST) September 27, 2024.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 7.

Hourly Range:
The hourly range for the position is $24.50 - $27.10.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

3. At the University and within Advancement, we value integrating diversity, equity, and inclusion into our work. As part of your application, you will be asked to provide a 250-word answer to a DEI-focused application question giving a specific example of how you have integrated diversity, equity, and inclusion practices into a program, service, initiative, or client interactions in the past.

The strongest statements will demonstrate the awareness, attitude, knowledge, and skills required to equitably engage and include people from different local and global cultures.

As you draft your statement, please be aware that it may be shared with University of Denver employees involved in the hiring process, including the hiring committee, campus partners, Human Resources & Inclusive Community, and others.

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers' Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver’s Non-Discrimination Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.