The primary role of Business and Financial Affairs (BFA)is to oversee the fiscal management, business operations and built environment of the University. We provide leadership and support for the stewardship of the financial and physical environment to strengthen the University of Denver community with an unwavering commitment to diversity, equity and inclusion and a continual focus on the efficiency and effectiveness of business operations.

Position Summary

The Executive Assistant will play a crucial role in maintaining the efficiency and effectiveness of the Business and Financial Affairs office. They must be an effective, professional, and a diplomatic liaison for the Senior Vice Chancellor to a variety of audiences including University leadership, staff, trustees, alumni, and other constituents (internal and external). This employee must be able to multi-task and prioritize many competing deadlines and timelines. Confidentiality and attention to detail and accuracy are essential to success in this position. The individual in this position must demonstrate a commitment to the principles of Inclusive Excellence.

Essential Functions

• Manage calendar for the Senior Vice Chancellor. Plan and coordinate the Senior Vice Chancellors schedule, providing support in prioritizing the Senior Vice Chancellor’s time and attention.
• Provide administrative assistance and logistical support for the Chancellor’s Cabinet
• Provide scheduling support for individuals reporting to the SVC BFA.
• Serve as occasional backup support for the Senior Vice Chancellor team
• Compile and support in the design of presentation materials for Board of Trustees from BFA units.
• Provide support for department and sub-committee meetings as needed, including but not limited to preparing agendas and materials for meetings, managing the board portal and cataloging minutes for meetings.
• Complete expense reports and travel arrangements for the SVC.
• Serve as the building coordinator for the Mary Reed Building and emergency contact for streamlining communications and coordinating building work and emergency access as needed.
• Under the CFOs direction, reimagine, develop and implement a robust BFA website which highlights reporting divisions and their primary functions.
• Assist the SVC’s leadership team with specific projects as deemed appropriate and assist with general BFA needs, as necessary.
• Perform other duties and support services as requested and assigned by the SVC.

Knowledge, Skills, and Abilities

• Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong people skills and the ability to build relationships with stakeholders; including staff, executive and senior leadership, and external partners and donors.
• Excellent written and verbal communication skills.
• Demonstrated initiative-taking approaches to problem-solving, with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Demonstrated ability to collaborate with diverse individuals.
• Proven ability to manage confidential information with discretion, an individual with impeccable integrity and high ethical standards.
• Ability to be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a challenging environment.
• Ability to be a forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Challenge the status quo and embrace continuous improvement opportunities.
• Proficiency in Microsoft Office including PowerPoint, Outlook, Excel, and Word.

Required Qualifications

• Minimum of 3 years’ experience supporting senior level staff.
• Prior experience in providing administrative support at the executive level.

Preferred Qualifications

• Bachelor’s degree
• Ability to translate financial information into graphical presentations
• Experience in utilizing Tableau software
• Experience working on a diverse team

Working Environment

1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.

Physical Activities

1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For consideration, please submit your application materials by 4:00 p.m. (MST) January 10, 2025.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 10.

Salary Range:
The salary range for this position is $70,000-$80,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.