About the role
In this role you will provide professional and positive administrative support services to meet the strategic, community and program delivery requirements of the Grovedale Neighbourhood House, which operates from the Grovedale Community Hub. This includes managing room bookings and liaising with hub users, document creation that is accurate, high quality and author approved, along with the processing of financial administration, within budget guidelines and delegation levels.

This role supports the Neighbourhood House Coordinator and will continue that strategic engagement of community through the coordination of bookings, meetings, events, and development programs.

Work type: Temporary Part Time (20hrs per week) through to June 2026
Classification: Band 4 $69,560 - $74,316 pa plus super (pro rata)

Key responsibilities include:

• Provide administrative support for the organisation of courses, programs, events, and functions of the Grovedale Community Hub
• Coordinate room booking processes at the hub, including the processing of invoices, purchasing, and finance administration
• Preparation of standard letters, templates, documents formats, mailing lists, minutes, agendas, reports, submissions, and actions plans
• Maintain the highest ethical standards, exercise discretion, and maintain confidentiality of sensitive issues handled within the office

About you
To be successful in this role, you will have experience as an administration and finance officer, preferably in a similar community-based role.You will have a customer service background and be comfortable liaising with a diverse range of people, be highly organised, flexible and enjoy engaging with the community.

Essential Experience:

• Relevant qualifications and/or extensive secretarial, administrative and financial experience.
• Highly developed organisational and customer service skills, and the ability to manage a range of tasks simultaneously.
• Demonstrated understanding of the role of a Neighbourhood House
• Ability to work as part of a team, foster teamwork, and communication between staff, centre visitors and venue hirers.
• Proficient in MS Office, with a primarly focus on Excel spreadsheet development and management.
• Money handling and reconciliation experience is preferred or a willingness to learn.

If this sounds like the role for you, then click apply now! 

Child Safety Responsibilities   
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.  

Diversity and Inclusion  
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  

Create our future together at the City of Greater Geelong
Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations.

If you're passionate about inclusivity and community, apply now – we’d love to meet you!

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Enquiries: Rob Menzies – Team Leader Community Inclusion | Rob.Menzies@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience.  We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.