About the role
In this role, you will play a key role in supporting the effective delivery of initiatives and projects that champion the development and implementation of the Council’s Reconciliation Action Plan, as well as the City's strategic and coordinated approach to engaging with First Nations People, organisations, and communities. You will provide administrative support to the First Nations department, including maintaining records, drafting reports, and facilitating efficient communication within and across the team.

Work type: Temporary Full Time (6 month role)
Classification: Band 5 $76,355 - $86,617 pa plus super

Key responsibilities include:

• Manage the administrative functions of the First Nations department, including organising schedules, maintaining calendars, and coordinating meetings and appointments in line with City’s administrative guidelines.
• Serve as a primary point of contact for internal and external stakeholders seeking information or assistance from the team, by managing incoming and outgoing communications, including emails (inbox management) and inquiries, ensuring timely and appropriate responses.
• Assist in the preparation of reports, presentations, and briefing materials, ensuring accuracy and adherence to established formats and guidelines.
• Support the planning and coordination of events, workshops, meetings, and community consultations, including logistics, venue and room bookings, invitations, and catering arrangements.
• Provide administrative support for First Nations Committees and projects.
• Liaise with Council staff, First Nations community members, and partner organisations to facilitate effective communication and collaboration.

About you
The ideal candidate for this role will be a highly experienced administrative professional, with previous experience in a government or community-focused setting preferable. You will have a flexible mindset, an eye for detail, the ability to work within tight timeframes and comfortable liaising with a diverse range of people.

Identifying as a First Nations Person or having a knowledge and understanding of First Nations cultures, protocols, and community engagement principles would be advantageous.

Essential Experience:

• Previous experience in an administrative role, preferably within a government or community-focused setting.
• Ability to connect with people through well-developed verbal and written communication ensuring accuracy and an approachable style.
• Professional presentation and courteous manner enabling professional, flexible and friendly working relationships.
• Ability to work independently, take initiative and problem-solve.

If this sounds like the role for you, then click apply now! 

Child Safety Responsibilities   
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.  

Diversity and Inclusion  
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  

Create our future together at the City of Greater Geelong
Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations.

If you're passionate about inclusivity and community, apply now – we’d love to meet you!

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Applications close: 11:55pm Sunday 10 November 2024

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience.  We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.