JOB SCOPE

• Provide administrative and clerical support
• Co-ordinate with Scheduling and Payroll in relation to related matters arising from staff.
• Co-ordinate with the Directors and HR in relation to internal disciplinary process.
• Co-ordinate with HR/Finance Department in relation to expatriate staff benefits.
• Be responsible for functions within the Department, make discretionary decisions and interface with all appropriate Departments on the property.
• Prepare purchase orders and lease for requested equipment and supplies. Liaise with vend Co-ordinate with the necessary vendors and department in relation to paperwork, office equipment and sundries set delivery according to usage.
• Communicate all changes in Department procedures and Company policies to the Team Members.
• Liaise with Property Department, Human Resources, Security, Finance and all other department concerned to maintain and promote efficiency in day-to-day operations.
• Correlate and distribute incoming/outgoing mail, gather reference materials and assist in preparation of supportive documents. Answer correspondence and compose memoranda and letters.
• Maintain confidentiality of sensitive materials.
• Answer and screen incoming telephone calls.
• Set up appointments.
• Order all office supplies.
• Taking Minutes to be held on weekly basis. 
• Coordinate and make customer (internal & external) reservations.
• Process reports as assigned: Monthly Status Reports and Reconcile Department Financial, on a monthly basis.
• Perform other tasks as assigned.

JOB REQUIREMENTS

• High School Degree, College education preferred.
• Minimum two years of executive secretarial experience preferred.
• Minimum one year of computer experience, including use of Microsoft Word, Excel and Powerpoint.

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.