We are looking for Asia AP Executive to join our team in Hanoi, Vietnam. If you are driven by a genuine desire to make Discova a great place to work, then we want to hear from you!
About the Opportunity
The role of Accounts Payable involves providing financial, administrative, and clerical support to the organization. Their role is to control the Company’s Accounts Payable process, in order to make all payments in a timely manner. Register, control and administer the accounts payable with the company's suppliers in order to settle the services provided by them in their favor in a timely manner. This role will be part of Global Finance Shared Service and support the organization to grow and achieve the strategy.
- Supervision of electronic invoices for the countries under your remit.
- Supervise the posting of the tours and transportation invoices.
- Review of information on the content of the tax invoice vs the Booking Voucher of the Internal System System, the amount (cost), number of services, tax and total amount of the invoice must coincide.
- Verify that the invoices are posted in their respective cost-expense accounts.
- Clarify invoices mismatches, making invoice reconciliation with Internal System.
- Prepare and supervise the weekly calendars for the payment proposal to suppliers for countries under your remit.
- Coordinate with treasury and finance departments the payment date.
- Prepares payments to suppliers in national and/or foreign currency.
- Regularly review aging invoices and make payments in line with payment date.
- Prepare and supervise the weekly calendars for the payment proposal to suppliers for the three countries.
- Prepare the AP aging to identify the oldest invoices that needs to be paid to the different suppliers of the company.
- Support the Month End closing in countries of remit.
- Verify that the invoicing process is in order, to proceed with the proper reports and accounting closing.
Essential Qualifications And Experience
- Minimum qualification of a Diploma in finance.
- Minimum of two years’ experience Accounting, business administration or finance shared services.
- Fluent in written and verbal in both national language and English.
- Intermediate Excel Skills.
- Proficient with Microsoft Office applications and Travel System experience would be an advantage.
Skills And Attributes
- Outstanding communication skills with strong customer care focus.
- Solid understanding of basic bookkeeping and accounting payable principles.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Data entry skills along with a knack for numbers.
- Hands-on experience with spreadsheets and proprietary software.
- Excellent organizational skills with the ability to be flexible and implementing change when needed.
- Excellent communicator to a diverse range of people (customers, suppliers, team members, leaders).
- High attention to detail.
- Able to work under pressure and juggle multiple tasks and able to work outside office hours when required.
- Solution focused and great at problem solving.
- Able to work independently and within a team assisting team members to help everyone achieve results.
- Flexible rotating roster that may include late nights, weekends and early mornings and flexible with uncertainties/changing priorities and under pressure.
- Willing to travel on business when required.
About Us
As a leading global destination management company, operating in numerous destinations across Asia and the Americas, being a part of the Discova team means being in your element.
Discova holds responsible travel at its core, working responsibly with customers, host communities and local business partners to offer the best value, highly rated experiences with customer satisfaction as a hallmark of their service. As a company, we provide thrilling global career advancement opportunities, a wonderful and supportive team culture, distinctive leave benefits, and social events that stand out in the industry.
Discova’s people are homegrown - 95% are locals, blending localised know-how with an understanding of what makes a Discova trip to their home country special.
To be part of the Discova family is to be in your element, and being in your element means: being the best you can be in any situation; doing what you love whatever your role is; and being valued for who you are and what you do; continuing to grow as the world changes; joining a family that creates a world of possibilities.
To learn more about Discova click: https://www.discova.com/
Work Perks!
What’s in it for you: We are renowned internationally for having amazing perks and an even better culture. We understand that our people are our most valuable asset. It is the passion and dedication of our teams that keep the company on top of the industry ladder. It’s also why we offer some great employee benefits and perks outside of the norm.
Have fun: At the heart of everything we do at Discova is a desire to have fun. Reward & Recognition: Celebrate the success of yourself and others at our regular Buzz Nights and the annual Global Gathering - You'll have to experience it to believe it!
Use your smarts: Our people use their quick thinking, expertise, and tenacity to always figure things out.
Love for travel: We were founded by people who wanted to travel and want others to do the same. That passion is something you can’t miss in our people or service.
Personal connections: We are a big business founded on personal relationships. “We work globally, live locally” is one of our credos that really makes a difference in our world of travel possibilities.
A career, not a job: We offer genuine opportunities for people to grow and evolve. We back our people all the way, no matter what the results are. We are strongly committed to supporting every single employee in their professional and personal development.
Giving Back: As one of the very few, we are proud to provide corporate social responsibility programmes across all our departments supporting nominated charities through workplace giving, promoting volunteering, and supporting fundraising initiatives through our employee giving and office environmental Programmes. All our employees even can enjoy 1 volunteer day per calendar year.
Get in touch now and Discova a world of possibilities!
