Advertised Positions

• Library Acquisitions Officer (part-time)
• Salary Band 3 from $64,487 (pro rata) + Superannuation
• Library Technical Services (above Oakleigh Library)
• Applications close 8 June 2025

The City of Monash is a dynamic organisation committed to providing excellence in service delivery. Located in the eastern region, Monash is a cosmopolitan and culturally diverse city close to the demographic centre of Melbourne.

About the Position

This position is responsible for the provision of high-quality acquisitions processing services within the library service, including using online bibliographic tools and resources. The incumbent will work within library policies and procedures to provide timely and accurate acquisition services as well as supporting branch operations.

The role is 45.6 hours per fortnight worked as follows: Monday 9-5.06pm; Wednesday 9-5.06pm; Friday 9-5.06pm (with a 30 mins lunch break).

 The main responsibilities of the Acquisitions Officer include:   

• Receive deliveries of new library materials to ensure correct items are supplied as well as ensuring correct quantity whilst undertaking quality checks for damaged items.
• Update and maintain invoice, order and delivery records
• Adhere to local metadata requirements and modify records when necessary
• Return incorrect materials to supplier and ensure item replacement or credit processing
• Accession library materials, including magazines/periodicals, appropriately and according to procedure onto the Library Management System (LMS)
• Check outstanding, cancelled and undelivered orders with suppliers and report any unresolved issues to Collections Team Leader
• Update the orders and cataloguing records on LMS, including tracking serials for follow claims and renewal purposes
• Provide basic cataloguing and end-processing support to Collections Team Leader as directed 
• Liaise with Collections Team Leader and/or relevant library staff to assist with ordering annual publications, source new titles, and manage subscriptions for periodicals

Skill and Experience

• Ability to accurately update and accession records using the Library Management System (LMS) 
• Ability to follow processes regarding delivery of notices
• Ability to accurately interpret invoices and delivery records
• Excellent customer service skills
• Ability to manage own time, set priorities and organise tasks

Requirements

• A minimum of Year 12 education
• Employee Working with Children’s Check 
• Satisfactory National Police Check
• Other pre-employment checks may be required depending on the role requirements

Benefits

As a City of Monash employee, your personal and professional development is a key focus for us. You will have access to:

• Supportive and experienced leaders that care for your development and wellbeing
• Vibrant health and well-being programs
• Employee Assistance Program for you and your family
• Flexible working arrangements
• Training and development opportunities
• Discounted gym memberships at our Active Monash Recreation Centres

Apply for this amazing opportunity

Applications (addressing the key selection criteria) close 8 June 2025 at 11.55pm

If you would like to discuss this role further or you have any enquiries, please contact Prabha Ramanathan on 95183980 Prabha.Ramanathan@monash.vic.gov.au      

Monash Council is committed to be a flexible, safe, equal and inclusive workplace where we embrace and support diversity.

As an Equal Opportunity employer, we encourage applications from people who are from different backgrounds including Aboriginal and Torres Strait Islander, people of any age, race, ethnicity, religion, gender identity, disability, sexual orientation and cultural background. If you have a reasonable adjustment, support or access requirement, we encourage you to let us know through your application or email peopleadvisory@monash.vic.gov.au

We are also committed to being a Child Safe organisation and have zero tolerance to child abuse.