Executive Assistant

Provide executive and administrative support to 2 General Managers

• Provide executive and administrative support
• Fixed Term ends May 2027| Sydney CBD location
• Hybrid working environment, offering starting salary of $ 99,938 + super (Salary pro-rata)

About the Role

The Executive Assistant (EA) plays a pivotal role in empowering General Managers to effectively deliver on their responsibilities and goals by working closely with senior leaders and the Executive Assistant Network to enable operational and administrative effectiveness.

Benefits

• A corporate wellbeing program with subsidised gym membership, free flu vaccinations and health check programs
• icare day – access to an extra day’s leave
• Comprehensive learning and development support aligned to icare’s Core Capabilities.
• Our People Awards - On-the-spot Recognition, Quarterly Values Awards & Our People Annual Awards
• Access to our Employee Assistance Program

Duties

It’s an exciting time at icare where no two days are the same; as the EA you will be responsible for:

• Effective diary management including screening meeting requests from internal and external stakeholders, negotiating scheduling times and resolving diary clashes in a way which facilitates optimal use of the General Managers’ time.
• Light inbox monitoring for the General Managers to support informed decision making and planning, including notification of urgent emails and time-sensitive priorities.
• Managing information and coordinating follow up of actions using discretion, initiative and confidentiality to enable sensitive matters to be dealt with appropriately.
• Providing event management support including coordination of logistics, catering, venue and technical equipment management and overall event support.
• Supporting development of communications for your General Managers (for example team newsletters, Town Halls).
• Managing the processing component of procurement activities.
• Effective administration operations support including managing and booking General Manager travel, including coordinating approvals, itineraries and payment.
• Providing onboarding and offboarding logistical support for General Manager direct reports.
• Working collaboratively with the Executive Assistants network to share information and technical knowledge and achieve organisational outcomes aligned to your role.

Skills & Experience

• 3 years + prior EA experience in a government or corporate environment
• Excellent diary, calendar and inbox management for multiple managers
• Strong experience with dealing with key stakeholders (internal & external)
• Confident and excellent people skills – working with different styles and personalities
• Proactive and solution focused approach to problem solving
• Ability to navigate an organisation and network with teams and stakeholders to achieve outcomes
• Highly proficient in Microsoft Office (Outlook, Word, Excel, Powerpoint), Microsoft Teams and Visio
• Experience Using Artificial Intelligence (MS Co-pilot) (highly regarded)
• Culture

We know our strength comes from the diversity of our people and would encourage people with different experiences and backgrounds to apply.   We are committed to our people’s development so the people of NSW can thrive

About the Company

We care for the people of NSW, building confidence and trust so our communities can thrive. We make the complex simple, so our schemes deliver better outcomes for people and communities. Whether a person is severely injured in the workplace or on our roads, icare supports their long-term care needs to improve quality of life, including helping people return to work. 

• For more information about icare visit our website
• icare operates a direct sourcing model so no agency introductions will be accepted
• We are a Circle Back Initiative Employer – we commit to respond to every applicant
• A talent pool may be created through this recruitment process.

Please note that you must be an Australian citizen, permanent resident of Australia, New Zealand citizen with a current New Zealand passport or have unrestricted working rights to apply for this role.