Jobs and Careers

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

• Play a key role supporting the delivery of teaching, research and operations across Sciences and Engineering
• Enjoy a varied senior administration role where you can share your expertise, guide colleagues and help improve the way we work
• Full time, fixed term until May 2028, based in Launceston

About the opportunity

The Senior Administration Officer is a key member of the Sciences and Engineering Administration Team, providing high-quality administrative support that enables the effective delivery of teaching, research and operational activities across the our Academic units.

Alongside providing advanced support across a broad range of administrative functions, you will help coordinate day-to-day workflows, promote consistent and streamlined practices, and provide guidance and support to Administration Officers. Your experience, sound judgement and collaborative approach will help the team navigate more complex enquiries while maintaining a responsive and high-quality service.

What you’ll do:

• Provide responsive, customer-focused administrative support to academic and professional staff across Academic Units within Sciences and Engineering.
• Support consistent and efficient service delivery by assisting the Coordinator, Administrative Services with the development, refinement and implementation of Standard Operating Procedures, and modelling proficient use of approved University systems.
• Maintain comprehensive and current knowledge of relevant policies, procedures and compliance requirements, providing proactive, accurate and solutions-focused advice to colleagues and stakeholders.
• Provide subject matter guidance on administrative processes, systems and compliance requirements, acting as an escalation point for Administration Officers and stakeholders requiring advanced or specialist knowledge.
• Contribute to a positive, high-performing, continuous improvement culture by identifying and leading opportunities for process improvement, developing specialist expertise in key operational areas, and providing guidance and informal coaching to Administration Officers.
• Manage complex administrative tasks requiring cross-team coordination and a high level of accuracy.­

What we’re looking for:

• Demonstrated commitment to high-quality customer service.
• Highly developed interpersonal, communication and influencing skills, including the ability to engage effectively and professionally with a wide range of people.
• Proven ability to work both independently and as part of a team, exercising sound judgement, initiative and problem-solving skills within established guidelines, and providing guidance and support to colleagues where required.
• Strong organisational capability, including demonstrated experience managing competing priorities, maintaining accuracy and attention to detail, working with discretion, and upholding confidentiality across sensitive or complex administrative tasks.
• Advanced digital and systems capability, including a high level of proficiency with Microsoft 365 and demonstrated experience using enterprise systems or databases to support administrative processes and service delivery.

Qualifications and Licences:

• Completion of a Certificate IV/Diploma level qualification, or an equivalent combination of relevant experience and/or education/training.

Salary details

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $105,665 comprising base salary within the range of $80,869 to $90,312 plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and a 1–2 page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile.
• For further information about this position, please contact Tracy Doonan, Manager, Administrative Services, at Tracy.Doonan@utas.edu.au
• Please visit https://www.utas.edu.au/about/work/applying  for our guide to applying and details on the recruitment process.
• For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
• Please refer to the attached Position Description below for full details.

 Position Description (504287) Senior Administration Officer.pdf

Applications close Sunday, 4 October 2026, 11.55pm

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.