Career Opportunities

Senior Executive Assistant/ Executive Assistant (at the rank of Clerk I/II) of the Investment Office (Ref.: 530641)

The Role

The appointee will assist in a full spectrum of secretarial and office administrative support which includes:

• managing calendars and schedules;
• coordinating meetings and supporting work of high-level committees;
• preparing papers, correspondence and presentation materials;
• handling and prioritizing incoming correspondence;
• handling travel arrangements, including booking of flights, hotels and logistics
• maintaining records and filings to ensure information is well-organized and easily accessible;
• prepare, edit and proofread correspondence, reports and presentations;
• facilitating communication and contributing to the overall running of the office;
• assist in managing specific projects or initiatives, tracking progress and coordinating with various teams; and
• liaising with central administrative offices and academic departments within the University as well as various external stakeholders. 

Qualifications and Qualities

• a Diploma or above with 5 passes in HKCEE including English (minimum Grade C if Syllabus A/Level 2 from 2007), Chinese (Level 2 from 2007) and Mathematics, OR minimum Level 2 or equivalent in 5 subjects in HKDSEE including English Language, Chinese Language and Mathematics; 
• at least 5 years’ relevant experience; 
• good knowledge of computer and software applications such as MS Word, Excel and PowerPoint;
• good command of written and spoken English and Chinese (preferably with knowledge of Putonghua);
• good interpersonal and organizational skills;
• mature, proactive, and able to work independently;
• integrity in working with confidential information is a must; and
• formal secretarial training will be advantageous.   

What We Offer

The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits. The grade of Senior Executive Assistant/Executive Assistant will be offered subject to the qualifications and work experience of the candidate. Shortlisted candidates will be invited to attend a written test and an interview.

How to apply

The University only accepts online application for the above post.  Applicants should apply online and upload an up-to-date C.V.  Review of applications will start as soon as possible and continue until January 1, 2025, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and
is committed to equality, ethics, inclusivity, diversity and transparency