Administrative Assistant II / Executive Officer (with a functional title of Manager / Assistant Manager) in the Hong Kong Jockey Club Global Health Institute (HKJCGHI), School of Public Health (Ref.: 531707), to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance.
Applicants should possess a Bachelor’s degree or equivalent with at least 5 years’ full-time relevant experience, preferably in tertiary academic institutions. They should have an excellent command of written and spoken English and Cantonese, possess strong problem-solving and interpersonal skills, and be computer literate, particularly in Microsoft Word, PowerPoint and Excel. The ability to work independently and as part of a team is essential.
The appointee will support the International Vaccine Institute (IVI) activities under the HKJCGHI umbrella, reporting to the on-site Program Director and assisting the Co-Director representing IVI. He/she will manage day-to-day operations at the HKJCGHI-IVI office at HKU, including schedules, documentation filing, travel arrangements, logistics, and approval requests. Other duties include assisting with meetings, writing communication materials, providing language support, ensuring effective communications with IVI staff in Hong Kong and Seoul, external stakeholders and collaborators, and performing any other duties as needed. Shortlisted candidates will be invited to attend an interview and/or written test. Candidates with less experience may be considered as Executive Officer.
HKU has partnered with IVI and The University of Cambridge to establish the HKJCGHI, funded by the Hong Kong Jockey Club Charities Trust. IVI is a non-profit international organization dedicated to vaccines and vaccination for global health. The Epidemiology, Public Health, and Impact (EPIC) unit of IVI coordinates the epidemiology, pandemic preparedness and capacity building work streams of the HKJCGHI. These areas of work are in sync with HKJCGHI activities of the EPIC Unit in Seoul. The incumbent will work on a day-to-day basis to manage this integrative approach to the work activities and support the establishment of the HKJCGHI-IVI office at HKU.
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits and free access to on-campus gyms and libraries.
The University only accepts online application for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will start on April 25, 2025, and continue until July 4, 2025, or until the post is filled, whichever is earlier.
