Executive Assistant (at the rank of Clerk II) in the Faculty of Dentistry (Ref.: 531960)
We are looking for an Executive Assistant to join the Faculty of Dentistry.
The Role
The appointee will provide administrative and clerical support to the Faculty Office, mainly in the area of undergraduate student/programme administration. The appointee will assist the administrators in coordinating the undergraduate teaching and learning activities and the related teaching materials/publications, organizing workshops/trainings/meetings for staff and students, compiling and processing student records and reports, handling enquiries and procurement, and performing other duties as assigned.
Qualifications and Qualities
- A recognized Bachelor’s degree with at least 2 years’ relevant work experience; OR 5 passes in HKCEE including English (minimum Grade C if Syllabus A/Level 2 from 2007), Chinese (Level 2 from 2007) and Mathematics OR minimum Level 2 or equivalent in 5 subjects in HKDSEE including English Language, Chinese Language and Mathematics, plus at least 5 years’ relevant work experience, preferably in tertiary institutions or in the education sector;
- A good command of spoken and written English and Chinese;
- Good IT proficiency, including e-learning platform, MS Word and MS Excel;
- Meticulous attention to details and excellent organizational and analytical skills;
- Capability to efficiently prioritize multiple tasks to meet tight deadlines with minimal supervision;
- Good acumen;
- A good team player with strong interpersonal and communication skills, and self-motivation; and
- Prior experience in programme administration and knowledge in database management will be an advantage.
What We Offer
The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.
How to Apply
The University only accepts online application for the above post. Applicants should apply online at the University’s careers site (https://jobs.hku.hk) and upload an up-to-date CV. Review of applications will start as soon as possible and continue until May 29, 2025, or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend a written test and an interview. Those who have responded to the previous advertisement (Ref.: 531332) need not re-apply.
The University is an equal opportunities employer and is committed to equality, ethics, inclusivity, diversity and transparency
