Executive Assistant (at the rank of Clerk II) in the Department of Physics (Ref.: 532129)
We are looking for an Executive Assistant to join the Department of Physics.
The Role
The appointee will provide administrative and logistical support for a Research Institute in Astronomy and Astrophysics. Duties include, but not limited to, managing the daily operations of the Institute, organizing academic activities such as workshops and meetings, assisting with the logistics of hosting visitors who give colloquia, seminars, or mini-courses, maintaining website content, coordinating the Director’s daily schedule and travel itineraries, and managing accounting tasks related to the Institute. The appointee will also perform any other duties as assigned.
Qualifications and Qualities
- A Bachelor’s degree;
- 2 to 5 years’ secretarial or administrative experience;
- A good command of spoken and written English and Chinese (including Putonghua);
- Good interpersonal, organizational, problem-solving and communication skills;
- Strong IT skills (including MS office and basic webpage editing); and
- A good team player, be self-motivated with a strong sense of responsibility and the ability to multitask.
Shortlisted candidates will be invited to attend a written test and an interview.
What We Offer
The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance and funding availability. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.
How to Apply
The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will start as soon as possible and continue until June 30, 2025 or until the post is filled, whichever is earlier.
