Senior Student Advising Officer (at the rank of Administrative Assistant II) in the Careers and Placement Section of the Centre of Development and Resources for Students (CEDARS) (Ref.: 532154) (to commence as soon as possible on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary, with the possibility of renewal subject to satisfactory performance).
We are seeking an experienced and proactive professional to lead the planning and administration of the STEM Internship Scheme, funded by the Innovation and Technology Commission (ITC). This role is critical in promoting experiential learning and connecting students with meaningful STEM-related internship opportunities in collaboration with industry and government stakeholders.
The appointee will be responsible for the below duties:
- Lead the overall coordination and administration of the STEM Internship Scheme, ensuring effective and timely execution in compliance with funding guidelines.
- Oversee the daily management of job applications, student vetting, scheme monitoring, and system enhancements.
- Liaise with external and internal stakeholders including ITC, employers, faculty members, and students on matters related to internship applications, approvals, documentation, and reporting.
- Collect and analyse feedback from stakeholders to design and implement training and support programmes for student interns.
- Manage budgeting, financial reporting, and processing employer/student reimbursements and allowances.
- Provide one-on-one advising and support to students regarding internship opportunities and readiness.
- Contribute to strategic planning and development of new initiatives within the Careers and Placement Section as required.
- Supervise junior staff and ensure smooth coordination across related projects.
- Support other tasks and projects as assigned, aligned with the Section’s priorities.
Applicants should possess:
- A recognized university degree with at least eight years of relevant work experience in career services, student development, training and development or talent development within tertiary institutions or large corporations.
- Experience in administering government-funded or university-wide programmes is highly advantageous.
- Strong analytical mindset with the ability to streamline processes and improve efficiency.
- A strong track record in employer outreach and industry engagement, particularly in Greater China, would be a plus.
- Strong leadership, organizational, communication, interpersonal, and problem-solving skills.
- A proactive, independent, meticulous, and results-driven approach, with the ability to multitask and work under pressure.
- A passion for supporting student career development and employability.
- Strong knowledge of the local employment market and global industry trends.
- An excellent command of written and spoken English and Chinese (including Putonghua).
- Proficiency in Microsoft Office; experience in webpage design and social media marketing is an advantage.
Shortlisted candidates will be invited for a written test and an interview.
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. Candidates with less experience may be considered as positions on lower rank.
The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will commence as soon as possible and continue until June 9, 2025, or until the post is filled, whichever is earlier.
