Senior Executive Assistant (at the rank of Clerk I) / Executive Assistant (at the rank of Clerk II) in the Department of Sociology (Ref.: 532208)
We are looking for a Senior Executive Assistant / Executive Assistant to join the Department of Sociology
The Role
The appointee will provide a wide range of administrative and clerical support to the department, including general office administration and academic programme administration, and other related student matters and enquiries. They will assist in department events and seminars; handle travel arrangements for visits or business trips, including flights, hotel & accommodation; liaise with internal and external parties; provide support in basic accounting and reimbursement matters, and other duties as assigned. Work outside normal office hours and on weekends may be required occasionally.
Qualifications and Qualities
Applicants should possess a good Bachelor’s degree or a Diploma with at least 3 years’ work experience, preferably in tertiary education. They should have a good command of written and spoken English and Chinese (including Putonghua); good communication, organizational and interpersonal skills; IT proficiency; familiarity with MS Office application. They should be self-motivated with a strong sense of responsibility and positive attitude; hard working, meticulous and be able to work independently as well as in a team. They are also expected to be attentive to details, be able to prioritize multiple tasks, follow through on the tasks assigned, work under pressure to meet tight deadlines, and competent in discharging complex clerical duties. Those with less experience and/or lower qualifications could be considered for appointment as Executive Assistant.
What We Offer
The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance and funding availability. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.
How to Apply
The University only accepts online application for the above post. Applicants should apply online at the University’s careers site (https://jobs.hku.hk) and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until June 20, 2025, or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend an interview and a written test.
The University is an equal opportunities employer and is committed to
equality, ethics, inclusivity, diversity, and transparency.
