Career Opportunities

Secretary I in the Internal Audit Office (Ref.: 532571)

The Role

The Internal Audit Office is seeking a highly organized, detail-oriented, and proactive Secretary to support the Director of Internal Audit and ensure the smooth day-to-day operation of the Internal Audit Office. The ideal candidate will possess strong communication skills, multitasking ability, and a commitment to maintaining a professional and efficient work environment.

Key Responsibilities

• Provide executive support to the Director of Internal Audit, including meeting coordination, calendar management, etc.
• Oversee daily administrative operations to ensure the Internal Audit Office runs efficiently and in compliance with university policies.
• Maintain a clean, safe, and well-stocked office environment.
• Coordinate procurement of office supplies and manage general upkeep.
• Facilitate administrative support functions such as mail distribution, filing, and meeting room setup.
• Maintain an accurate team calendar and schedule of meetings.
• Serve as secretary for team meetings, including preparing and distributing professional meeting minutes.
• Liaise with University departments (e.g., IT Services, Human Resources) to support office operations.
• Monitor office needs and coordinate equipment upgrades as necessary.
• Assist with budgeting and accounting tasks, including expense tracking, reimbursements, and purchase orders.
• Maintain staff leave records and ensure compliance with university HR policies.
• Perform other duties as assigned by the Director of Internal Audit.

 Qualifications and Qualities

• At least 10 years of relevant experience of a similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office.
• Ability to handle confidential information with discretion.
• English, Mandarin and Cantonese competency.

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment on fixed terms will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary.

How to Apply

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will start as soon as possible and continue until August 8, 2025, or until the post is filled, whichever is earlier. Shortlisted candidates will be invited to attend an interview.