Senior Executive Assistant (Events and Communications) (at the rank of Clerk I) in the HKU Jockey Club Enterprise Sustainability Global Research Institute, Faculty of Business and Economics (Ref.: 534415) (to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)
HKU Jockey Club Enterprise Sustainability Global Research Institute, a strategic collaboration between The University of Hong Kong (HKU) and The Hong Kong Jockey Club (HKJC), aspires to establish as a world-class hub for Environmental, Social, and Governance (ESG) best practices for Hong Kong, Asia and beyond. Bringing together distinguished global scholars from diverse fields, our mission is to foster a multidisciplinary approach to ESG research and training, as well as to forge partnerships with private and public sectors for sustainability initiatives and responsible leadership advocacy.
As a leading institute in ESG research, we are dedicated to creating meaningful, lasting impact through pioneering studies, actionable insights, ESG index development, start-up incubation and transformative projects. Our objective is to equip the next generation of ESG professionals and leaders with the knowledge and skills necessary to promote responsible and sustainable growth. In our pursuit of excellence, we recognise the importance of collaboration and knowledge exchange. We are committed to facilitating dialogues and cooperation among regulators, corporates, NGOs, and academics, to ensure the development and dissemination of best practices in ESG. Together, we aim to shape a more sustainable, equitable, and responsible future for all stakeholders.
We are seeking a highly motivated and detail-oriented individual to support our expanding portfolio of marketing initiatives and high-profile events. This role is central to executing impactful events and enhancing our digital presence. The ideal candidate will be a proactive professional with a passion for marketing and event management, looking to build a long-term career in a dynamic academic research environment.
Applicants should possess a bachelor’s degree in a related field. They should possess 2 to3 years of proven experience in full-cycle event planning and management, hands-on experience and a good understanding of LinkedIn, WeChat, and Red Note, exceptional organizational, multitasking, and project management skills with a keen eye for detail and a genuine interest in pursuing a career path specializing in marketing and event management.
The appointee will have the primary job responsibilities include, but not limited to, the following:
Event Management & Coordination:
• Plan, coordinate, and execute end-to-end logistics for seminars, conferences, and outreach events (scale of 300+ attendees); create the manpower plan for the event.
• Develop and manage event budgets, track expenditures, and process invoices.
• Serve as the primary liaison, coordinating with internal partners (university administrators, venue managers) and external vendors (catering, AV, design agencies).
Marketing & Digital Communications Support:
• Manage the Institute's social media presence across key platforms: LinkedIn, WeChat (微信公众号), and Red Note (小红书).
• Collaborate with internal teams and/or external agencies to develop a content calendar, and schedule posts.
• Maintain an up-to-date media contact list.
• Work with the designers in creating promotional materials and post-event reports.
General Administration:
• Provide high-level administrative support, including scheduling, document preparation, and data management.
• Perform other ad-hoc duties as assigned to support the team's objectives.
The successful candidate will be required to work outside standard normal office hours as required by event schedule. Shortlisted candidates will be invited to attend an interview and/or written test. A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.
The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until March 1, 2026, or until the post is filled, whichever is earlier.
