Senior Executive Assistant (at the rank of Clerk I) in the School of Chinese (Ref.: 537610) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)
Established in 1927, the School of Chinese at HKU holds a prestigious reputation as one of the University's earliest academic units. As the School approaches its centenary in 2027, we are expanding our efforts in student development, alumni engagement and external relations. Visit our website at https://web.chinese.hku.hk for more information. We are seeking a capable and proactive individual to join our administrative team and contribute to these important initiatives.
Applicants should hold a Bachelor's degree with at least 4 years' relevant work experience, preferably in tertiary education, student services, scholarship administration, alumni relations, donor engagement, fundraising, event management, communications or a related area. They should have a good command of written and spoken English and Chinese, including Cantonese and Putonghua; strong interpersonal, communication and organisational skills; and the ability to liaise effectively with students, colleagues, external organisations, alumni and donors. Applicants should be detail-minded, self-motivated and service-oriented, with a strong sense of responsibility and a positive attitude towards teamwork. They should be able to multitask, set priorities and work independently under tight deadlines. Proficiency in MS Office and Chinese word processing is essential. Experience in database or records management, digital communications, social media, design tools such as Canva, or campaign and event coordination would be an advantage.
The appointee will provide administrative and coordination support for student internships, scholarships and awards, and donor and alumni relations. Duties include coordinating applications, placements and related documentation; maintaining records and handling enquiries; supporting selection and approval processes; and assisting with engagement, fundraising, communications and events. The appointee will also compile reports, provide committee support and perform other duties as assigned. Shortlisted candidates will be invited to attend a written test and interview.
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.
The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until November 12, 2026, or until the post is filled, whichever is earlier.
