The Laboratory of Catalysis for Sustainability is seeking a proactive, highly organized, and articulate professional with exceptional communication skills to join our multidisciplinary research team. Reporting directly to the Principal Investigator (PI), the appointee will coordinate comprehensive administrative operations, manage laboratory budgets and procurement, and support project workflows to facilitate high-impact scientific research.
Duties and Responsibilities
Executive & Team Administration
- Coordinate administrative operations for the PI and research team, acting as a primary liaison across departmental offices and external collaborators.
- Manage the PI’s professional calendar, prioritize scheduling requests, and coordinate domestic and international travel arrangements.
- Plan and execute logistics for academic seminars, public events, symposia, and research team publicity.
- Oversee recruitment logistics for incoming research team members, supporting onboarding and related documentation.
- Ensure strict adherence to laboratory health, safety protocols, and regulatory requirements in coordination with campus safety personnel.
Grant & Proposal Support
- Coordinate administrative workflows, documentation, and deadlines for research proposals, progress reports, and institutional deliverables.
- Maintain accurate records and files for ongoing research grants and compliance tracking.
Financial Logistics & Procurement
- Oversee end-to-end laboratory procurement, including sourcing competitive quotes, preparing tender submissions, placing orders, and tracking shipments of specialized equipment and chemical consumables.
- Support the PI in financial budget planning, expense forecasting, account tracking, and regular financial management.
- Process laboratory expense reimbursements, travel claims, and vendor payment arrangements.
- Liaise directly with university finance and purchasing departments to resolve budget allocations, invoicing discrepancies, and supply chain logistics.
Requirements
- A Master’s or Bachelor’s degree, preferably in Chemistry, Science, Engineering, or a related discipline.
- Relevant experience in project coordination, budget planning, or financial/procurement management within an academic or research setting.
- Exceptional command of written and spoken English and Chinese.
- Strong sense of responsibility, self-motivation, and attention to details.
- Excellent organizational, multitasking, and problem-solving abilities, with the skills to prioritize competing deadlines independently.
What We Offer
The appointment will commence as soon as possible on a 1-year temporary basis, with the possibility of renewal subject to satisfactory performance and funding availability. A highly competitive salary commensurate with qualifications and experience will be offered. Other benefits include annual leave, medical benefits and free access to on-campus gyms and libraries.
How to Apply
The University only accepts online application for the above post. Applicants should apply online at the University’s careers site (https://jobs.hku.hk) and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until December 31, 2026, or until the post is filled, whichever is earlier.
The University is an equal opportunities employer and
is committed to equality, ethics, inclusivity, diversity and transparency
