• Based at our Geelong, Waurn Ponds Campus
• Full-time and fixed-term until end of 2024
• HEW 6 $89,012 - $96,126 + 17% Superannuation

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

About the role?

The Senior Officer, School Administration provides a high level of administrative advice and services to a range of school stakeholders to enable the delivery of school outcomes with the required resources. Support school functions through a range of processing and administrative tasks in line with university procedures as well as ensuring efficient and effective administration. Provide administrative support for the Academic workload allocation system in collaboration with key academic staff and the Planning and Analysis team in Faculty Services.

As a Senior Administration Officer, you will:

• Plan and oversee various administrative functions within the school, including but not limited to workload management.
• Consult a diverse range of stakeholders to ensure efficient administrative support within the school.
• Collaborate closely with members of the school, as well as staff in Faculty Services and central Divisions, to ensure seamless coordination of school functions and the effective implementation of initiatives.
• Engage in process improvement activities, introduce innovative ideas to foster team collaboration, and achieve organisational goals by identifying areas for enhancement and leading the implementation across academic workload allocation, recruitment management, and administrative support processes within the school.
• Establish and maintain strong relationships with a range of internal and external key stakeholders.

To be successful, you’ll have:

• A Degree with subsequent relevant experience; or
• Extensive experience and specialist knowledge or broad knowledge in technical or administrative fields; or
• An equivalent combination of relevant experience and/or education/training.
• Experience in administration and related activities in a large organisation with complex administrative structures, policies and procedures.
• Experience in operating in a high-pressure diverse environment, involving face to face, phone and written issue.
• Experience providing services and support in a large organisation.

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Sarah Tomlinson (School Manager, Faculty Services Medicine) on sarah.tomlinson@deakin.edu.au or alternatively, Narelle McGennisken (Clinical Schools Manager, Faculty Services Medicine) on narelle.mcgennisken@deakin.edu.au    

For a copy of the position description, please see below:

 PD - Senior Administration Officer.pdf

Applications for this position close on 28 May 2024.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.