• Permanent, full-time position
• Exciting, fast-paced role where every day brings something new
• Enjoy the flexibility of a hybrid arrangement, with options to work from home or the office

The Opportunity

This exciting opportunity is ideal for a proactive Executive Assistant ready to provide essential support to the CEO and COO of our Pharmacy & Psychology group. In this role, you’ll manage schedules, coordinate appointments, handle correspondence, prioritise tasks, and ensure smooth daily operations, all while acting as a gatekeeper for the executive leadership team.

Key Accountabilities

• Deliver high-quality, confidential administrative support to meet service delivery objectives.
• Proactively manage and prioritise calendars, adjusting appointments as necessary.
• Coordinate all aspects of appointments, meetings, events, travel, and expense processing.
• Prepare for meetings by drafting agendas, compiling briefing materials, taking notes, and tracking follow-up actions.
• Handle phone calls with professionalism, redirecting or taking messages, and addressing inquiries.
• Draft, proofread, and refine correspondence, reports, presentations, and other documents.
• Conduct research and gather information on key topics to support reports and issue responses.
• Keep Leadership Team members informed of upcoming commitments and relevant issues.
• Serve as a point of contact for the Leadership Team, coordinating meetings and ensuring clear communication with stakeholders.

 Your Skills and Experience

• Over 5 years of experience providing dedicated support to executives and senior management.
• Outstanding interpersonal skills, consistently maintaining a positive and composed attitude under pressure.
• Exceptional attention to detail in both written and verbal communication, with strong proofreading skills.
• Demonstrated ability to perform effectively under pressure, consistently meeting tight deadlines.
• Trusted with handling highly sensitive information with the highest level of discretion and confidentiality.
• Self-driven and highly efficient, with a proven ability to work independently.
• Adaptable and proactive, skilled in prioritising tasks to achieve optimal outcomes.
• Proficient in Microsoft Office and communication tools, with intermediate to advanced expertise.
• Quick to learn new technologies, rapidly acquiring technical skills as needed.

Benefits

• Compelling salary and an extensive benefits package that recognise and reward your valuable contributions while supporting your overall well-being.
• Enhance your career trajectory through a wealth of professional development initiatives and clearly defined pathways for advancement, empowering you to realise your full potential within our organisation.
• Enjoy access to a premier rewards platform that offers exceptional discounts and privileges from renowned retailers, enriching your lifestyle both personally and professionally.
• Embrace the opportunity to drive transformative change in the delivery of high-quality healthcare services, making a significant contribution to the evolution of our industry for the better.

About Ramsay Health Care

Founded in Australia in 1964, Ramsay Health Care is the nation's largest private hospital operator and a leader in global healthcare excellence. With 73 state-of-the-art hospitals and surgery centres, we serve over 1.1 million patients annually, supported by a team of more than 30,000 professionals across Australia. Our ethos, “People Caring for People,” reflects our commitment to exceptional patient care, strong relationships, continuous improvement, and sustainable growth. In addition to our extensive hospital network, we operate two public facilities, including Joondalup Health Campus, and a community pharmacy network of over 35 locations. Through our culture, “The Ramsay Way,” we prioritise our people and foster a collaborative environment that empowers employees to deliver outstanding outcomes for patients and communities alike.

To Apply

All applications should include your CV outlining your experience and skills in line with the above criteria. Applications close Friday 6^th December 2024.

Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com