About the Role
Westmead Private Hospital is seeking an experienced and enthusiastic Executive Assistant to support our Executive team and hospital managers on a permanent full-time basis.
In this pivotal role, you will help drive the hospital’s ongoing success by optimising the Executives time, streamlining workflows and ensuring smooth operation of day-to-day activities.
As the industry is changing, we are looking for a proactive, forward-thinking individual who can support the team in a flexible and dynamic way.
Key Accountabilities
- Representing the hospital to multiple stakeholders including patients, doctors, employees, managers, human resources etc.
- Ensure governance requirements and complaint management are addressed within agreed timelines.
- Prepare agendas and accurately maintain meeting minutes.
- Prepare and send communications to employees, managers, and doctors on behalf of the Executive team.
- Coordinate employee engagement initiatives and functions.
- Coordinate doctor credentialing process to grant medical privileges.
- General administrative support to the executive team.
- Respond to enquiries presented at executive reception.
About You
This role is ideal for an individual who is motivated, highly organised, and personable, with the following skillset:
- Highly emotionally intelligent and has an ability to adapt and build positive relationships with different personalities and contribute to our caring culture.
- Proficiency in Microsoft Office applications.
- Exceptional attention to detail and organisation skills.
- Outstanding communication skills, both written and verbal.
- High level of confidentiality.
- Ability to work independently as well as collaboratively in a team.
- Effective time and task management skills.
- Flexibility and quick adaptability.
- Experience with Meditech, SAP and Mercury (desirable)
Remuneration
A base annual salary ranging from $80,000 - $95,000 + superannuation, depended on experience level and qualifications, exclusive of penalties or allowances.
What’s in it for you?
Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.
Discounts: Ramsay Rewards - Access great deals at over 100+ major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.
Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.
Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.
The Hospital
Westmead Private Hospital is a large modern facility, caring for more than 27,000 patients per year through a comprehensive range of surgical, medical and maternity services. Located in Western Sydney, Westmead Private has developed a strong focus in interventional cardiology, cardiac surgery, neurosurgery, urology, and orthopaedics.
Westmead Private is owned and operated by Ramsay Health Care. Ramsay operates hospitals, day surgeries, primary care clinics, mental health services, diagnostics and imaging centres, and pharmacies, and is Australia’s largest private hospital operator, with over 70 hospitals and clinics in Australia. Our 34,000 employees proudly care for more than 1.2 million patients per year. Our vast healthcare offerings and facilities create excellent career progression opportunities for our employees!
For more information about our hospital, please click here.
Requirements
- Must provide a National Police Check conducted within the previous 12 months
- According to the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases.
To Apply
All applications must be lodged online. Applications made by recruitment agencies will not be considered.
For enquiries, please contact Stephen Wigmore, CEO via email at WigmoreS@ramsayhealth.com.au
Applications Close: Friday 2nd May 2025
Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com
Apply now
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Advertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time