About us
At Qube, we recognise that our people are our most important asset and are the engine that drives our organisation, playing a vital role in ensuring our business achieve our objectives and deliver on our commitments.
We believe that attracting the right people, maximising their contribution, and rewarding performance is vital for success. By choosing to work at Qube you will be choosing to work at Australia's largest integrated provider of import and export logistics service with a market capitalisation of around $5 billion as at 30 June 2023. We operate in over 180 locations across Australia, New Zealand and South East Asia with a workforce of more than 10,000 employees.
Our purpose is to help our customers, communities, industries and people to Thrive through a relentless focus on our five priorities – Safety, Wellbeing, Planet, Opportunity and Performance. Our business is comprised of two core divisions: the Operating Division, and Qube’s 50 per cent interest in Patrick Terminals, Australia’s leading container terminal operator.
Primary Purpose
The primary purpose of the Administration Assistant is to maintain the day-to-day running of Qube's Kembla Grange operation administration office onsite as well as undertaking activities associated with operations, safety, finance, payroll and human resources. In addition, processing of Accounts Payable invoicing and Accounts Receivable will be required.
Specific Responsibilities
- Coordinate day to day administrative requirements for the office
- Provide administrative support to the Operations Managers
- Foster positive working relationships with the workforce through communication, consultation and negotiation.
- Foster positive external relationships with suppliers
- Stationery maintenance
- Procurement as required/requested via Mainpac and Peoplesoft
- All facets of accounts payable and receivable
- Liaise with National Injury Management Advisor to maintain workers compensation spreadsheet
- Check fortnightly pays and report to Payroll
- Book flights for staff when required through Egencia
- Record and maintain accruals based on work throughout the month for AR
- Entry of AP invoices into Mainpac and Oracle system
- Record and maintain accruals for AP based on information provided and processed
- Reconciliation of accounts at month end
- Other ad hoc duties as required to assist with the finance function
- Maintenance of all files and records associated with the role
Safety, Health & Environment
In addition Zero Harm reflects our belief that we operate in an environment where risks are managed and that work does not impact on our people’s health and wellbeing.
Avoid Taking Unjustifiable Risks
- Identify, assess and report all known and newly identified hazards and incidents in the workplace
- Implement effective risk controls
- Participate in the monitoring, review and evaluation of implemented risk controls
- Stop work where there is an imminent danger and escalate to the appropriate supervisor/manager
Avoid Causing Harm
- Do not engage in bullying or harassment in the workplace
- Engage in safe work practices
- Treat fellow employees, contractors, clients and the public with respect
- Do not cause pollution or harm to the environment
Follow the Safety, Health & Environmental System
- Follow the requirements of the SHEMS documentation including Rules, Procedures and Instructions
- Identify system shortcomings and opportunities for improvement
Be Prepared To Work Safely
- Report to duty in a fit state, free from fatigue the influence of alcohol or other drugs
- Wear required Personal Protective Equipment and operate plant equipment safely
- Participate in consultation activities regarding matters affecting your health, safety and welfare
- Participate in relevant HSE training and maintaining your HSE related competencies
- Engage in Work only when in possession of required and current Certificates of Competence
Qualifications and Experience
- Minimum of 3 years office experience
- Strong interpersonal skills and the ability to communicate with a variety of people
- Advanced skills using Microsoft Office, Excel and Power Point.
Key Competencies/Skills
- Strong Communication skills (both written and verbal)
- Managing risk
- Planning and problem solving ability
- Negotiation skills
- Analytical and financial understanding
- Time management
You will be committed to safety in the workplace and be committed to 100% Chain of Responsibility compliance. We're proud of our 'Zero Harm' initiative and provide extensive on-the-job training to ensure you get home safely at the end of every day.
Why Qube?
- Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.
- Discounted health insurance
- Special paid leave to participate in volunteering activities
- Unlimited access to employee assistance program delivered through Telus Health
- Generous paid parental leave
- Access to Qube wellbeing program
Qube is an Equal Opportunity Employer, and we encourage women and Indigenous peoples of all ages to apply.
This is an exciting opportunity to join a business that is experiencing rapid growth and continued leadership. Apply now!
