This is a NON-CLASSIFIED employment opportunity.  Visit the State of Colorado for Classified employment opportunities.   

The coordinator will manage the coordination, communication, and digital integration of institutional events to ensure accuracy, visibility, and compliance across platforms. This position serves as the central point of contact for event scheduling, data management, maintaining information in AdAstra and related systems to support efficient operations and public engagement. The coordinator collaborates with departments including Facilities, ITSS, Instructional Services, and Marketing to align logistical, promotional, and technical needs.

The coordinator supports the timely promotion of events through digital channels, and maintains consistent, accessible event information across internal and external platforms. By analyzing scheduling data and refining workflows, this role contributes to improved efficiency, transparency, and strategic communication within the college’s event management ecosystem.

Minimum Qualifications

• Completed Associate's degree or completed Bachelor’s degree in Communications, Business, Event Management, or closely related field.
• Two years of professional level experience coordinating complex scheduling, project management, or communication workflows.
• Proficiency with event scheduling systems such as AdAstra.
• Proficiency with Microsoft Office Suite (i.e. Outlook, Excel, Word, PowerPoint, Teams).

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge.  Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

• Experience in higher education or public-sector environments.
• Familiarity with CRM, content management, and workflow automation systems.
• Experience managing event calendars, digital signage, or community listings.
• Understanding of institutional compliance processes and billing policies.
• Strong cross-functional communication and project management abilities.
• Experience with platforms such as Modern Campus CMS, EAB Navigate, or Recruit CRM.
• Bilingual in English and Spanish.

For full consideration, all application materials must be received by 4:00 p.m. on Friday, November 21, 2025.  Applications accepted until position is filled.  

Pikes Peak State College reserves the right to close the job posting once a sufficient applicant pool has been obtained.  

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Visa support is not available for this position.

Application Instructions:  Application must be submitted online.  Incomplete applications may not receive full consideration.  A complete application will include:

• Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
• Resume - Reflect experience, education, knowledge, skills, and abilities.  
• Unofficial Transcripts - Unofficial transcripts for all degrees conferred.  Official transcripts are required if hired for the position.  
• Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits.  Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions, General Duties, Skills, Knowledge, and Abilities

Event Coordination

• Serve as primary liaison among event requestors, administrative offices, and service providers for campus event coordination.
• Maintain event information in AdAstra or equivalent scheduling platforms, ensuring accuracy and timeliness across internal calendars, public listings, and community event resources.
• Verify data consistency and resolve discrepancies to sustain reliable scheduling and reporting systems.
• Promote facility usage in accordance with SP 16-60a to include college and public events.
• Maintain compliance with college and state procedures.
• Coordinate equipment and space with vendors and college departments such as ITSS and Facilities.
• Prepare appropriate and timely communication.
• Coordinate official function forms, vendor payments, catering, parking, etc.
• Generate and analyze reports on event scheduling, facility utilization, and communication effectiveness.
• Provide data-driven insights to support operational planning, resource allocation, and continuous improvement in event management practices.
• Strong organizational, analytical, and problem-solving skills.

Promotions and Marketing Integration

• Route approved event details to the Marketing team and internal communication channels to support timely promotion and audience engagement.
• Coordinate with communications staff to ensure events are accurately represented across digital and print platforms.

Digital Content and Information Management

• Maintain event-related content and resources on internal and public-facing digital platforms, ensuring information is current, accessible, and aligned with institutional standards.
• Partner with web and marketing teams to enhance event visibility and user experience.

Process Standardization and Workflow Support

• Develop and document consistent workflows for scheduling and communication across departments.
• Recommend and implement improvements to increase efficiency, clarity, and user satisfaction.

As part of the State of Colorado, PPSC offers a competitive benefits package:

• PERA retirement benefits.
• Colorado Family and Medical Leave Insurance (FAMLI) English Spanish
• Medical, Dental, and Vision insurance coverage.
• Life and Disability Coverage.
• Flexible Spending Accounts. 
• Paid Holidays.
• Tuition Reimbursement.
• Accrued Annual and Sick Leave.
• Some positions may qualify for Public Service Loan Forgiveness Program.

This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.   

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution.  We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging.  Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.