UConn Careers

JOB SUMMARY

The Biomedical Engineering Department is seeking applicants for an in-person, full-time Administrative Program Support 1 position to support the administrative, educational, and financial functions in the Department and program.

The purpose of this position is to provide administrative support in processing and maintaining purchasing, travel, and financial records, supporting graduate program activities and educational events.

DUTIES AND RESPONSIBILITIES

• Coordinate all responsibilities related to seminar speakers; gather and facilitate information on visits to align with departmental needs and expectations, including travel arrangements, accommodations, and itineraries.
• Submit and coordinate travel reimbursements for the department, including but not limited to seminar speakers, faculty, and students.
• Responsible for attending to the centralized department email to coordinate the purchasing requirements of the department and grant accounts.
• Manage all deliveries coming into the department and distribute them appropriately.
• Provide general front office support, including answering phones, responding to inquiries, directing calls, greeting visitors to the department, and receiving mail and deliveries.
• Manage any facility-related work orders and key control in the department.
• Submit Disbursement Vouchers and Fellowships as directed by the Fiscal Officer
• Serve as backup for ProCard users and reallocations.
• Assemble data, prepare administrative reports, and place announcements in Daily Digest and other websites.
• Maintain the confidentiality of information and professional boundaries.
• Work independently analyzing information, drawing conclusions and understandings.
• Communicate effectively through both oral and written means.
• Perform other duties as required by the department.

MINIMUM QUALIFICATIONS

1. Associate’s degree and at least two years of related experience. An equivalent combination of education and experience may be substituted for the degree and years requirement.
2. Experience with financial transactions such as bookkeeping, travel reimbursements, and/or ordering.
3. Demonstrated ability to work independently with the ability to solve problems efficiently and effectively.
4. Proficient in the use of all Microsoft Office applications.
5. Excellent communication, organizational, written, phone, and interpersonal skills.

PREFERRED QUALIFICATIONS

1. Bachelor’s degree.
2. Experience in working in a higher education environment.

APPOINTMENT TERMS

This is a full-time, permanent position. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/health-benefits/.

Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #498799 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on January 31, 2025. 

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.