Careers at Virginia Tech

Graduate Program Support Specialist

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Work type: Hourly Wage/Part-Time
Senior management: Agriculture & Life Sciences
Department: School of Plant & Environmental Sci
Location: Blacksburg, Virginia
Categories: Agriculture / Life Science

Job Description

The School of Plant and Environmental Sciences (SPES) in the College of Agriculture and Life Sciences (CALS) at Virginia Tech is seeking to fill a part-time (approximately 16 hours per week) position located in Blacksburg, VA. The incumbent will report to the Associate Director for Graduate Programs and will have the responsibility of assisting with graduate student paperwork and records logistics.

The incumbent will be responsible for registering students for SPES research and independent studies; compiling annual reviews and sending the reviews to the graduate school; working with students and faculty on submission and returns of plans of study, and answering questions about courses on plans of study; compiling a report of completed plans of study that had CSES/HORT/PPWS research courses and submit to the graduate school for changes; update committee member forms and provide notifications to students; adding/removing graduating and incoming students from listserv/canvas; verifying graduate students have 12 credit hours; updating forms in canvas; copying student transcripts for scholarship recipient selection; follow up on faculty committee service approval request forms; and schedule exams and answer questions related to exam schedules.

Required Qualifications

Experience and demonstrated knowledge of Microsoft Office; Strong organizational, interpersonal, and customer service skills; strong attention to detail and ability to meet deadlines; ability to work effectively as part of a team.

Preferred Qualifications

Experience working in Virginia Tech Canvas and knowledge of VT policies and procedures.

Pay Band


Appointment Type


Salary Information

Commensurate with Experience

Review Date


Additional Information

When applying for this position, please include in the online application: 1) an updated resumé, 2) a cover letter that includes a summary of relevant education and work experience and 3) names and email addresses of three references that may be contacted. Inquiries concerning the position or application process should be directed to Dr. Eric Beers ( Applications received by September 4, 2022, will receive full consideration, but applications will continue to be accepted until the position is filled.

The successful candidate will be required to have a criminal conviction check.


About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Dr. Eric Beers at during regular business hours at least 10 business days prior to the event.

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